Meeting: 09/02/2026 - 06:00 PM Board Workshop Board Workshop
Location: Library, with a Google Meet option listed in the packet
The Lone Tree Community School District Board Workshop agenda centers on facility planning, district financial measures, and an extensive first review of board policies. Major items include proposed professional services for the 2002 roof, updates related to HVAC and bond work, preparation for a Construction Manager at Risk (CMaR) interview, and review of the district's Unspent Authorized Budget and solvency ratio.
Key Items on the Agenda
2002 Roof Replacement and Long-Term Roof Management
Under old business, the board is scheduled to discuss two Shive-Hattery professional-services proposals: one covering design, bidding, and construction services for a 2027 roof replacement and another establishing ongoing roof and building-envelope management.
The roof replacement proposal carries an estimated professional-services fee of $22,000. The proposed scope includes:
- Design, bidding, and construction services for replacement of one roof section, including adjacent flashings and connections to three existing roof sections.
- Sampling roof membrane and flashings for asbestos testing during design.
- Preparation of bid documents and an updated opinion of construction costs.
- Assistance with contractor bidding, bid evaluation, and a recommendation of award.
- Construction observation, progress meetings, change-order and payment-request review, and project closeout.
The proposal states that services have begun based on verbal authorization to proceed, while release of work products is tied to return of a countersigned agreement. The remaining schedule would be developed jointly with the district.
A separate roof-building envelope management proposal would establish annual consulting and asset-management services for the district from August 1, 2026, through July 31, 2027. Its estimated initial review and setup fee is $19,250, with the proposal noting that follow-on years would be at a lower fee.
That scope would include annual roof inspections, prioritization of roof improvements, coordination of repairs, warranty assistance, documentation of roof leaks, and use of a web-based roof-management database. The planning work is intended to help the district develop a strategic approach to maintenance, repairs, and replacements, including improvements designed to extend roof-section service life over the next 10 years.
HVAC, Bond and Construction Management Update
The agenda includes an update on the district's HVAC and bond work. Supporting material focuses on the process for selecting a Construction Manager at Risk (CMaR).
The packet indicates that CMaR requests for proposals were due August 27, 2026, with proposals evaluated across five areas:
- Project personnel
- Project experience
- Project approach
- Scheduling strategy
- Cost
A committee is assigned to score the proposals, while the board is expected to participate in the interview stage. The supporting presentation identifies a September 16, 2026, at 6:00 p.m. board interview with the CMaR candidate or candidates.
The proposed evaluation framework totals 150 points: 50 points for the committee-scored technical proposal, 50 points for the committee-scored cost proposal, and 50 points for the board-scored interview.
Questions Planned for the CMaR Interview
The packet outlines areas the board may use to evaluate construction-management firms. These include:
- Resources, personnel, responsibilities, and expected team commitments.
- Experience with comparable work, specifically including geothermal HVAC projects, Inflation Reduction Act requirements, and Build America, Buy America requirements.
- Experience using early procurement or prefabrication to protect schedules for fast summer construction projects.
- Strategies for collaboration, communication, budget control, scheduling, safety, and quality.
- Anticipated project challenges and opportunities, including bid-packaging strategies.
- Work expected to be self-performed versus assigned to subcontractors.
- Strategies for achieving or improving the construction schedule.
- Construction management fees, preconstruction costs, construction-phase staffing and site expenses, and general conditions expenses.
The interview length and any additional board questions remained listed as TBD in the supporting presentation.
Financial Review
Unspent Authorized Budget and Solvency Ratio
Under new business, the board is scheduled to review and discuss Lone Tree Schools' current Unspent Authorized Budget (UAB) and solvency ratio.
The packet identifies supporting materials for both financial measures, including an Unspent Authorized Budget report, a solvency-ratio document, and a board presentation. The extracted packet text does not provide sufficiently clear numerical UAB or solvency-ratio figures to report them as current district values.
Policy and Governance Review
Policy review represents a substantial portion of the workshop. The agenda states that during the 2026–2027 school year, the board will review the 700, 800, and 900 policy series in five parts:
- 700–707.05
- 708–713-R(1)
- 800–802.07
- 803.01–804.07
- 900–906
The September 2 workshop also includes first reviews of policies and related regulations or exhibits spanning employee matters, fiscal controls, school nutrition, federal compliance, student behavior, technology, and other district operations.
Employee Policies — 400 Series
The board's first review includes draft policies and related documents addressing:
- Employee complaints
- Employee records
- Employee travel compensation
- Drug and alcohol testing
- Licensed employee evaluation
- Licensed employee compensation and compensation advancement
- Extra-duty compensation
- Licensed employee early retirement
The drug and alcohol testing materials include proposed notices, pre-employment testing acknowledgment language, and consent documentation. The early-retirement materials include an acknowledgment receipt, insurance-options exhibit, and application.
Financial Controls, Insurance and School Nutrition — 700 Series
The first review of the 700 series includes proposed policies and supporting documents covering:
- Internal controls
- The district's insurance program
- School nutrition
- School nutrition civil-rights complaint procedures
- Nondiscrimination notices and complaint forms
- Free or reduced-cost meal eligibility
- Vending machines
- Meal charges
These materials are identified as drafts or first-reading documents in the packet and should not be treated as adopted policy.
New and Updated Policies
Additional first-review materials from Vol. 34 #4 & #5 include:
- Regulation 604.03-R(1): Program for Talented and Gifted Students
- Exhibit 605.04-E(1): Technology and Instructional Materials — One-to-One Digital Device Program Technology Adoption Checklist
- Regulation 701.05-R(1): Fiscal Management — Financial Metrics
- Policy 705.05: Federal Awards Compliance
- Policy 706.04: Time and Effort Reporting
Disruptive Behavior Policy
The board is also scheduled for a first review of Policy 503.11: Disruptive Behavior.
Accompanying draft regulations address building-level procedures and the application of disruptive-behavior procedures to students with an Individualized Education Program (IEP). The packet presents these materials as first-review drafts rather than final policy.
What to Watch at the Meeting
Several workshop topics could shape later district decisions or actions:
- Roof planning: The board will have two distinct professional-services proposals to consider in its discussion—$22,000 for services associated with the 2027 roof replacement and $19,250 for the initial year of ongoing roof and building-envelope management.
- HVAC and bond work: The workshop materials set out the proposed evaluation process and questions ahead of the planned September 16 CMaR interview.
- District finances: The board is scheduled to examine the UAB and solvency ratio, two measures included in the packet's financial-review materials.
- Policy revisions: Numerous policies are at the first-review stage, meaning the workshop provides an opportunity to examine proposed language before any later action supported by the district's policy process.
- Student behavior procedures: The proposed disruptive-behavior policy package includes separate procedures addressing building-level implementation and students with IEPs.
The official public-body source for these meeting materials is the Lone Tree Community School District's Simbli meeting packet.
Provider: simbli
Provider Meeting ID: 32726
Official Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36031864&MID=32726
Civic Translator summarized publicly available meeting materials provided through the official public-body meeting source.
