Privacy Policy

Effective January 1, 2026

Terraform Consulting LLC ("we," "our," or "us") operates Civic Translator. This Privacy Policy explains how we collect, use, store, and protect information when you use the Civic Translator website and related services.

Information We Collect

Name and email address when you create an account or subscribe.
Information submitted through contact forms.
Subscription preferences and notification settings.
Public meeting materials provided by authorized users.
Device, browser, operating system, and usage information.
IP address and approximate geographic information.
Cookies and similar tracking technologies.

How We Use Information

We use information to:

Operate and maintain Civic Translator.
Provide requested subscriptions and notifications.
Generate AI-assisted meeting summaries and infographics.
Improve website performance and user experience.
Analyze website usage and traffic patterns.
Prevent fraud, abuse, and security issues.
Meet legal and regulatory requirements.

Artificial Intelligence

Civic Translator uses artificial intelligence technologies to process publicly available government meeting materials and create summaries, explanations, and visual content.

AI-generated content may contain errors or omissions. Civic Translator content should not replace official government records, agendas, minutes, meeting recordings, or public documents.

Cookies and Similar Technologies

Civic Translator uses cookies and similar technologies to provide website functionality, remember preferences, analyze usage, and support advertising services.

Some cookies are required for basic website operation. Other cookies, including analytics and advertising cookies, may require your consent depending on your location.

Google Analytics

Civic Translator uses Google Analytics to understand how visitors use the website. Google Analytics may collect information such as pages visited, browser type, device information, and approximate location.

Advertising and Google AdSense

Civic Translator may use Google AdSense and other advertising partners to display advertisements on the website.

Google and its partners may use cookies or similar technologies to provide advertisements, measure advertising performance, and provide personalized advertising based on a user's interests and browsing activity.

Users may manage advertising preferences through Google's advertising settings and may opt out of personalized advertising where available.

For more information about how Google uses information from websites that use its services, please review Google's privacy disclosures.

Third-Party Services

Civic Translator uses third-party providers to operate the website, process data, provide authentication, deliver notifications, analyze usage, and support advertising.

Amazon Web Services (AWS)
Google Analytics
Google AdSense
Google Authentication
OpenAI
Anthropic
Stripe (where applicable)

These providers maintain their own privacy policies governing their services.

Data Sharing

We do not sell personal information.

We may share information with trusted service providers when necessary to operate Civic Translator, provide requested services, maintain security, or comply with legal obligations.

Data Retention

We retain information only as long as necessary to:

Provide services.
Maintain security and backups.
Comply with legal requirements.
Resolve disputes.

Your Privacy Choices

Depending on your location, you may have rights to:

Access your personal information.
Request correction of inaccurate information.
Request deletion of personal information.
Withdraw cookie consent.
Manage advertising preferences.

Children's Privacy

Civic Translator is not directed toward children under age 13. We do not knowingly collect personal information from children.

Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information submitted through Civic Translator. However, no internet transmission or storage system can be guaranteed to be completely secure.

International Users

Civic Translator is operated in the United States. If you access the website from another country, your information may be processed in the United States and other locations where our service providers operate.

Changes to this Policy

We may update this Privacy Policy periodically. Updates become effective when posted on this page.

Contact

Questions regarding this Privacy Policy may be submitted through our Contact page.