Corrections Policy
Civic Translator is committed to publishing accurate, clear, and useful information about public meetings and government records. When we identify a meaningful error, we correct it promptly and explain the change when appropriate.
How to Report an Error
Readers may report a possible factual error, missing context, broken source link, incorrect attribution, or misleading summary through our contact page.
Please include:
- The page or summary where the issue appears.
- A description of the possible error.
- A link to an official record or other supporting source, when available.
- Your contact information if you would like a response.
How We Review Correction Requests
Civic Translator reviews correction requests against the original meeting packet, agenda, minutes, transcript, video, official website, and other available primary sources.
We may contact the person submitting the request or the public body involved when additional clarification is needed.
What We Correct
Corrections may include:
- Incorrect names, dates, titles, amounts, or vote results.
- Incorrect descriptions of proposals, actions, or decisions.
- Misattributed statements or quotations.
- Missing context that materially changes the meaning.
- Incorrect links to source documents or meeting records.
- Errors introduced through automated transcription, summarization, or image generation.
How Corrections Are Published
Minor typographical, formatting, spelling, or broken-link changes may be corrected without a formal correction note when they do not change the meaning of the content.
Material factual corrections will be reflected in the affected summary. When appropriate, the page will include a correction note describing:
- What was incorrect or incomplete.
- What was changed.
- The date the correction was made.
We do not silently remove or alter material facts solely because a person or organization disagrees with accurate reporting.
Updates, Clarifications, and Corrections
A correction fixes information that was wrong. A clarification adds context to information that was accurate but could have been clearer. An update adds new information that became available after the original summary was published.
When useful to readers, Civic Translator will identify whether a change is a correction, clarification, or update.
Requests to Remove Content
Civic Translator generally does not remove accurate summaries of public records or public meetings. Removal requests will be reviewed when content:
- Was published in error.
- Contains private information not appropriate for publication.
- Creates a meaningful safety or legal concern.
- Is based on a source that was officially withdrawn or corrected.
Use of Automated Tools
Civic Translator uses automated software to help process public records, transcripts, meeting packets, and visual summaries. These tools may occasionally misread, omit, or incorrectly summarize information.
Reported errors are reviewed against available source materials before a correction is made.
Response Time
We aim to review credible correction requests as quickly as reasonably possible. Complex issues may require additional time to review source documents or obtain clarification.
Contact
To report a possible error, use the Civic Translator contact form and include “Correction Request” in your message.
Last updated: July 2026