School Board Agenda & Packet Summary – CCA – July 15, 2026

Meeting Information

• Public Body: Clear Creek Amana Community School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: 07/15/2026 - 06:00 PM Board Meeting Board Meeting
• Meeting Date: 2026-07-15
• City: Oxford
• County: Johnson
• State: iowa
• Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150080&MID=28435
• Meeting Listing URL: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150080
• Public Body Website: https://www.ccaschools.org/our-district/school-board
• Meeting Video URL: Not available
• Video Channel URL: https://www.youtube.com/c/ClearCreekAmanaSchools

What Community Members Should Know

The July 15, 2026 board meeting combines routine annual governance work with several significant spending decisions, updates on ongoing construction, strategic planning, and approval of agreements that support college coursework and career preparation for high school students. The agenda reflects the district's continued investment in facilities, technology, transportation, athletics, and student opportunities while preparing for the upcoming 2026-27 school year.

Several capital and operational purchases are scheduled for board approval. These include a $248,169.86 construction payment for the baseball and softball complex project, a $153,500 school bus purchase, a $49,685 network management licensing upgrade, and a $44,675 robotic field and parking lot line painter designed to reduce labor and material costs. Together, these items represent continued investment in both infrastructure and day-to-day operations.

The board is also expected to renew multiple long-standing educational partnerships with Kirkwood Community College. These agreements support concurrent enrollment, workplace learning experiences, and regional career academy programs that allow students to earn college credit while still in high school. The Workplace Learning Connection agreement carries a district cost of $10,118 for the coming school year.

Construction remains a major focus. The superintendent reports that major construction projects continue at the middle/high school campus alongside track resurfacing work. In addition, Shive-Hattery will provide updates regarding precast construction changes, and the board will receive another building projects report.

Academic performance is highlighted in the superintendent's report. Ninety students completed Advanced Placement examinations across several subjects, with 82 earning qualifying scores of 3 or higher, resulting in a reported 91 percent pass rate. Athletics are also emphasized as varsity baseball and softball teams begin postseason competition.

Financial reporting remains preliminary because the FY2026 books remain open through August 31. District auditors began preliminary FY2026 audit fieldwork on July 13, meaning financial reports presented this month may still change before year-end closing.

Governance work occupies a substantial portion of the meeting. The board will consider numerous policy revisions recommended by the Iowa Association of School Boards and district administration, complete required five-year policy reviews, conduct first readings for several new policies, approve updated athletic and sponsor handbooks, and schedule an August public hearing for proposed school calendar revisions.

The meeting also continues several longer-term planning efforts. Superintendent Davidson will update board goals and their alignment with the district strategic plan, while discussion topics include facilities master planning and Iowa House File 2591 regarding eighth-grade participation in high school athletics.

Major Discussion and Action Items

Construction Updates and Capital Projects

The board will receive updates from Shive-Hattery regarding precast construction changes and hear a building projects report covering ongoing district construction activities.

The superintendent reports that construction work continues simultaneously with track resurfacing at the middle/high school campus. Board members are also asked to approve Pay Application #7R to TriCon Construction totaling $248,169.86 for Phase 2 of the baseball and softball complex project.

This work affects athletic facilities, students participating in extracurricular activities, and the district's long-term capital improvement program.

Strategic Plan and Board Goals

Superintendent Aaron Davidson will present updates to the 2026-27 board goals and discuss how those goals align with the district strategic plan.

This discussion is intended to help ensure board priorities remain aligned with broader district objectives before the new academic year begins.

Kirkwood Community College Partnerships

The board will consider renewing three annual agreements supporting college and career programming.

These include:

• The annual 28E partnership agreement with Kirkwood Community College.
• The Workplace Learning Connection memorandum of understanding.
• The annual concurrent enrollment agreement for College Credit in High School.

The concurrent enrollment partnership gives students access to numerous college-credit opportunities, including career academies, career and technical education, business, engineering, healthcare, manufacturing, welding, cybersecurity, emergency medical services, agriculture, communications, mathematics, English, and other transferable college coursework.

The agreement outlines tuition responsibilities, with the district paying tuition at specified rates depending upon course type and enrollment while Kirkwood provides textbooks for regional center courses.

Workplace Learning Connection

The Workplace Learning Connection agreement supports structured work-based learning opportunities for middle and high school students through Kirkwood.

The district cost for the 2026-27 school year is $10,118, billed on a per-student basis.

The program is intended to connect students with employers while providing career exploration and workplace experience.

Transportation Fleet Investment

The board will consider purchasing a 2027 Hoglund school bus for $153,500.

The purchase represents continued replacement and modernization of the district transportation fleet.

Technology Infrastructure Upgrade

Administration recommends purchasing a network management license from Blue Ally for $49,685.

The licensing package supports district network management infrastructure and ongoing technology operations.

Purchase of Robotic Field Painter

The Grounds Department recommends purchasing a Tiny Mobile Robot Painter with a six-year data subscription for $44,675.

Administration states the robot:

• Uses approximately 75% less paint.
• Reduces labor requirements by approximately 90 to 95%.
• Allows employees to perform other work while the robot paints.
• Paints athletic fields, parking lots, and custom logos.
• Costs approximately $18,825 less than the alternative Turf Tank system before Turf Tank subscription costs.

The purchase is presented as an operational efficiency investment expected to reduce recurring labor and material expenses.

Athletic, Coach, and Sponsor Handbooks

The board will review and approve annual revisions to:

• Athlete-Parent Handbook
• Coach Handbook
• Sponsor Handbook

District administration notes that the sponsor handbook has been separated from the coach handbook for the first time rather than combining both groups into a single document.

School Calendar Revision Hearing

The board is expected to establish Wednesday, August 19, 2026 as the public hearing date for proposed school calendar revisions.

The proposed revisions include:

• Removing Clipper Academy from the calendar.
• Changing the middle school start time from 8:20 a.m. to 8:25 a.m.

No calendar revisions would be adopted until after the required public hearing.

Football Program Donation

The board will consider accepting an $8,664.91 donation from the Football Parents organization toward purchasing a football trailer.

Board policy requires gifts exceeding $5,000 to receive board approval.

Facilities Master Planning

Discussion items include a report from the Facilities Master Planning Committee.

The discussion follows earlier meetings where facilities planning has remained an ongoing district priority.

House File 2591

Board members will discuss Iowa House File 2591 regarding eighth-grade participation in high school sports.

The agenda lists this as a discussion topic rather than an action item.

Financial Matters

Significant financial actions include:

• Pay Application #7R to TriCon Construction: $248,169.86 for Phase 2 of the baseball/softball complex.
• Purchase of a 2027 Hoglund bus: $153,500.
• Blue Ally network management licensing: $49,685.
• Tiny Mobile Robot Painter with six-year subscription: $44,675.
• Workplace Learning Connection agreement: $10,118.
• Football Parents donation: $8,664.91 toward a football trailer.

The Finance Report notes that FY2026 financial statements remain preliminary because the fiscal year remains open through August 31, 2026. District auditors began preliminary fieldwork on July 13.

Consent materials include routine bills, financial reports, cash flow information, revenue and expenditure summaries, vendor reports, and gifts and donations.

The board file report reflects routine operational expenditures including utilities, transportation fuel, maintenance, custodial supplies, educational services, curriculum support, legal services, technology subscriptions, facility maintenance, and memberships.

Policies, Ordinances, Resolutions, and Governance

The board will consider a substantial package of policy work.

Policy revisions include:

• Board conflict of interest.
• Secretary/Treasurer responsibilities.
• Wellness policy.
• Financial management.
• Transfer of funds.
• Financial records.
• Debt management.
• Purchasing and bidding.
• Public purpose expenditures.
• Financial reporting.
• Records management.
• Technology and data security.

The board will also complete required five-year policy reviews covering public hearings, board records, board association membership, board training, compensation, and gifts.

Several new policies receive first reading only, including:

• Disruptive behavior.
• Removal procedures for disruptive behavior.
• Student activity program.
• Gifted and talented programming.
• Technology and instructional materials.
• Federal awards compliance.
• Time and effort reporting.

Because these are first readings, final adoption will occur only after a future second reading that allows additional public review.

Reports, Presentations, and Informational Updates

The superintendent reports:

• Varsity baseball and softball postseason competition has begun.
• Construction and track resurfacing continue.
• Annual athletic-related handbooks are ready for board approval.
• AP students achieved a 91% qualifying score rate, with 82 of 90 students earning scores of 3 or higher.

The Finance Report advises that FY2026 financial information remains preliminary pending year-end closing.

Shive-Hattery will provide construction updates, and the board will receive another building project report.

Board members will also discuss alignment between board goals and the district strategic plan.

Personnel, Appointments, and Organizational Matters

Consent items include staff changes, although specific personnel actions are not detailed in the accessible packet text.

Updated athletic, coaching, and sponsor handbooks establish expectations for personnel involved in extracurricular activities.

The meeting also includes routine board governance activities through policy review and strategic planning.

Projects, Facilities, Infrastructure, and Operations

Major operational initiatives include:

• Continued middle/high school construction.
• Track resurfacing.
• Baseball and softball complex construction.
• Purchase of a replacement school bus.
• Network management licensing upgrades.
• Purchase of robotic field-painting equipment.
• Ongoing facilities master planning discussions.

The robotic painter proposal is intended to improve operational efficiency while reducing labor and paint consumption.

Facilities planning remains an active discussion topic as the district evaluates future capital needs.

Public Hearings and Opportunities for Community Input

Residents may provide comments during the Public Comments portion of the July 15 board meeting.

The board is expected to schedule a public hearing for August 19, 2026 regarding proposed revisions to the 2026-27 school calendar.

The hearing will allow public feedback before any calendar revisions are adopted.

Community Impact

Residents may see continued construction activity around district facilities while athletic improvements and track resurfacing continue.

Students benefit from expanded access to concurrent enrollment, workplace learning, and regional career academy programming through Kirkwood partnerships.

Families with middle school students may be affected by the proposed five-minute adjustment to the middle school start time if calendar revisions are ultimately approved.

Athletes, coaches, sponsors, and parents may see updated expectations through revised handbooks.

Taxpayers and community members may be interested in significant capital investments involving construction, transportation, technology, and facility operations.

District employees could benefit from labor-saving equipment that reduces time required for athletic field and parking lot painting.

Questions Community Members May Want to Ask

• What construction milestones remain for the baseball and softball complex?
• When is completion expected for the current middle/high school construction projects?
• How will the new robotic painter reduce annual operating costs over its expected lifespan?
• What improvements are included in the Blue Ally network management licensing purchase?
• How many students are expected to participate in Workplace Learning Connection during 2026-27?
• What factors led to the proposed five-minute middle school start time adjustment?
• What changes were made to the Athlete-Parent, Coach, and Sponsor handbooks?
• How will board goals be measured against the district strategic plan?
• What additional facilities recommendations are anticipated from the master planning committee?
• When will the FY2026 audit be completed and final financial statements presented?

Important Dates, Deadlines, and Next Steps

• July 13, 2026: Preliminary FY2026 audit fieldwork begins.
• July 15, 2026: Board considers agreements, purchases, policies, handbooks, donations, and construction-related items.
• August 19, 2026: Proposed public hearing for revisions to the 2026-27 school calendar.
• August 31, 2026: FY2026 accounting period remains open until this date before final year-end financial reporting.
• Future board meeting: Second reading is expected before newly introduced policies receive final adoption.

Key Takeaways

• Construction projects remain active across the district.
• The board will consider a $248,169.86 construction payment for the baseball/softball complex.
• A $153,500 replacement school bus is proposed.
• Technology licensing totaling $49,685 is scheduled for approval.
• A robotic field painter costing $44,675 is proposed to reduce labor and paint usage.
• Kirkwood partnerships continue supporting concurrent enrollment and career education.
• Workplace Learning Connection would cost the district $10,118 during 2026-27.
• Students have access to numerous college-credit pathways through Kirkwood.
• The superintendent reports a 91% AP qualifying score rate.
• FY2026 financial reports remain preliminary until August 31.
• Preliminary FY2026 audit work has begun.
• Annual athletic, coach, and sponsor handbooks will be updated.
• The board will review numerous governance and financial policies.
• Several new board policies receive first reading.
• A public hearing is proposed for August 19 regarding school calendar revisions.
• Proposed calendar changes include removing Clipper Academy and adjusting the middle school start time.
• The district is asked to accept an $8,664.91 football program donation.
• Facilities master planning remains an active board discussion topic.

Official Sources

• Meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150080&MID=28435
• Meeting listing: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150080
• Public body website: https://www.ccaschools.org/our-district/school-board
• Meeting video: Not available
• Video channel: https://www.youtube.com/c/ClearCreekAmanaSchools

About the Public Body

• Name: Clear Creek Amana Community School District
• Organization type: school-district
• Government body: school-boards
• Location: Oxford, iowa
• County: Johnson
• Provider: simbli

Keywords

Clear Creek Amana Community School District, Oxford Iowa, school board, July 15 2026 board meeting, Kirkwood Community College, concurrent enrollment, Workplace Learning Connection, TriCon Construction, baseball softball complex, facilities master planning, Shive-Hattery, strategic plan, board goals, AP exams, athletics, school bus purchase, Blue Ally, network management, robotic field painter, Tiny Mobile Robot, school calendar revisions, board policies, technology security, football donation, track resurfacing, construction projects, Johnson County, career academy, gifted and talented, public hearing