The June 17, 2026 board meeting combines routine annual governance actions with several significant operational, facilities, technology, curriculum, and financial decisions that will shape the 2026-27 school year. The packet emphasizes preparation for the upcoming academic year while major middle school and high school construction projects move into active phases.
Facilities planning is a major focus. Board members are scheduled to receive introductions to the district's new Shive-Hattery team and participate in a Master Facilities Committee presentation. Construction updates, approval of documentation services for the middle and high school projects, equipment protection for aging geothermal systems, and property maintenance agreements all reflect the district's continued investment in long-term infrastructure.
Technology and instructional investments represent another major theme. The board is asked to approve a $137,725 iPad purchase funded through the district's SAVE technology allocation, continue participation in the Grant Wood AEA VAST science program, approve a multi-year Illustrative Math agreement, and adopt multiple student and substitute handbooks before the new school year begins.
Financial planning for FY2027 continues following receipt of preliminary state Aid and Levy certification. District officials report that the final property tax levy is lower than initially estimated, reducing the property tax replacement calculation while providing updated categorical funding allocations that will support preparation of detailed line-item budgets.
The meeting also includes numerous agreements with Grant Wood AEA reflecting Iowa's revised AEA funding structure. Several annual service agreements, a funding transfer amendment, and special education support contracts are scheduled for approval to ensure instructional, school improvement, English learner, and behavioral support services continue during FY2027.
Governance matters are extensive. The board is scheduled to consider revisions to multiple board policies involving equal educational opportunity, open meetings, public complaints, superintendent succession, administrative management, graduation requirements, and commencement, while also reviewing additional governance policies.
Major Discussion and Action Items
Master Facilities Committee Presentation
The board is scheduled to receive a facilities master planning presentation during the meeting. The packet also includes introductions to the district's new Shive-Hattery team, indicating continued planning and oversight of long-range facility improvements alongside ongoing construction projects.
Building Projects Update
District administration reports that work has begun on the middle school and high school projects. The superintendent indicates construction updates will continue throughout the project as work progresses.
FY2027 Finance Update
District officials report receiving preliminary FY2027 Aid and Levy certification from the Iowa Department of Management.
Key reported updates include:
- Final property tax levy of $16.91692
- Earlier estimated levy of $16.97847
- Property tax replacement adjustment of $66,801
- Final state aid and categorical allocations will support development of FY2027 line-item budgets.
- Final certification is expected before the end of June.
Apple iPad Purchase
The board is asked to approve purchase of new Apple iPads totaling $137,725.00.
The packet states:
- Purchase is budgeted within the 2026-27 SAVE technology allocation.
- Equipment supports district technology needs for the upcoming school year.
- Supporting purchasing documentation accompanies the request.
Equipment Breakdown Program
District officials recommend renewing participation in the Equipment Breakdown Program while adding HVAC and geothermal coverage.
According to the packet:
- Total program amount: $624,177
- Additional environmental controls coverage: $223,404
- District experienced approximately $150,000 in geothermal-related repair costs during the current year.
The program reimburses qualifying repairs for technology equipment, electronics, HVAC systems, geothermal components, fire alarm maintenance, kitchen equipment, microscopes, floor equipment, and other eligible systems while allowing premiums to be paid from the Management Fund.
MultiVista Construction Services
The board is asked to approve continued use of MultiVista construction documentation services during the middle school and high school project.
The service creates photographic documentation of underground, underslab, and in-wall utilities, providing long-term records for future maintenance and renovation work.
Shive-Hattery has agreed to share 50% of the service cost.
Property Maintenance Agreement
The board is asked to approve a one-year mowing agreement covering district-owned property east of the Virtual Learning Academy.
According to the packet:
- Tyler Hibbs would maintain the property.
- Compensation consists of use of vegetation from the property rather than direct payment.
- The district notes similar agreements have been used previously.
Science Curriculum Renewal
The board is scheduled to renew participation in the Grant Wood AEA VAST Science Program.
Highlights include:
- Elementary and middle school science kits.
- Professional learning for teachers.
- Annual cost of $35,432.16.
- District concludes participation remains less expensive than independently providing comparable instructional materials.
Illustrative Math Contract
Administration recommends approving a three-year contract for Illustrative Math (K-5).
The packet states the agreement would:
- Lock in current pricing.
- Reduce exposure to annual price increases.
- Protect against shipping cost increases.
- Ensure instructional materials arrive before the school year begins.
- Provide uninterrupted access to print and digital instructional resources.
Grant Wood AEA Funding Amendment
The board is asked to amend an existing funding agreement following legislative changes affecting Area Education Agency funding.
The amendment reflects:
- Change from monthly transfers to quarterly transfers.
- Quarterly payments beginning July 1, 2026.
- Compliance with updated Iowa legislation regarding AEA special education funding.
Grant Wood AEA Service Agreements
Separate agreements are scheduled for approval covering:
- English Learner consulting services.
- School Improvement consulting.
- Challenging Behavior and Autism (CBAT) consulting.
The CBAT agreement is identified as a new service supporting special education.
Vehicle Purchase
The board is asked to approve purchase of a van from Auto Mart totaling $32,895.
The packet identifies the purchase as a 2026-27 PPEL expenditure.
Student Farm Account Transfer
The board is asked to approve transfer of $7,463.30 from the student farm account based upon annual review of FFA and agricultural education program needs.
Attendance Boundary Adjustment
Administration recommends adjusting attendance boundaries for the Whitetail Lane neighborhood to ensure district attendance boundaries are followed. Following approval, Johnson County records would be updated.
Student and Employee Handbooks
The board is scheduled to approve:
- Substitute Handbook
- Preschool Handbook
- Elementary Handbook
- Middle School Handbook
- High School Handbook
The substitute handbook includes updated compensation intended to keep substitute pay competitive.
Board Policy Updates
The board will consider revisions to policies covering:
- Equal Educational Opportunity
- Open Meetings
- Closed Sessions
- Public Complaints
- Administrative Management
- Administrative Positions
- Administrator Evaluation
- Superintendent Succession
- Graduation Requirements
- Commencement
Additional governance policies are scheduled for formal review.
Financial Matters
Major financial actions scheduled for consideration include:
- Apple iPad purchase: $137,725.00 funded through SAVE technology allocation.
- Equipment Breakdown Program renewal with expanded HVAC coverage totaling $624,177.
- Additional environmental controls coverage valued at $223,404.
- Grant Wood AEA VAST Science Program participation costing $35,432.16.
- Auto Mart van purchase totaling $32,895 through PPEL funding.
- Student farm account transfer of $7,463.30.
- FY2027 preliminary Aid and Levy certification showing a final tax levy of $16.91692 and a $66,801 property tax replacement adjustment.
- Multiple Grant Wood AEA service agreements supporting English learner services, school improvement, and special education.
- Multi-year Illustrative Math contract intended to stabilize curriculum costs through fixed pricing.
Policies, Ordinances, Resolutions, and Governance
Governance actions focus primarily on annual policy maintenance and compliance.
Policy revisions include:
- Equal Educational Opportunity.
- Open Meetings.
- Closed Sessions.
- Public Complaints.
- Administrative Management.
- Administrative Positions.
- Administrator Evaluation.
- Succession of Authority to the Superintendent.
- Graduation Requirements.
- Commencement.
Additional board governance policies are scheduled for review, including exempt meetings, public participation, administrator duties, and administrator ethics.
Reports scheduled for the meeting include:
- Building Projects Update.
- Superintendent Report.
- Finance Report.
- Board Report.
The superintendent highlights:
- Middle and high school construction has begun.
- Strong spring athletic performances with state qualifiers.
- Baseball and softball seasons underway, with softball ranked fifth in Class 4A.
- WaMac Conference expansion discussions involving Waverly-Shell Rock and Decorah.
- Student handbooks presented for approval, with the Activities/Athletic Handbook expected in July.
The finance report summarizes updated FY2027 state aid, levy certification, and budget planning.
Personnel, Appointments, and Organizational Matters
Personnel-related matters include:
- Annual staff changes through consent items.
- Updated organizational chart discussion.
- Annual renewal of Grant Wood AEA consulting agreements.
- Revised substitute handbook including updated substitute compensation.
- Continued support services for English learners, school improvement, and special education.
Projects, Facilities, Infrastructure, and Operations
Major operational and facilities items include:
- Active middle school and high school construction projects.
- Master Facilities Committee presentation.
- MultiVista construction documentation services.
- Expanded geothermal equipment protection.
- Property mowing agreement.
- Attendance boundary adjustment.
- Technology upgrades through new iPads.
- Vehicle replacement through purchase of a new district van.
Community members have opportunities to:
- Provide public comments during the Community/Public Comments portion of the meeting.
- Observe presentations regarding facilities planning and construction.
- Follow future board consideration of facilities, policies, budgets, and operational changes.
No separate public hearing beyond the regular meeting agenda is identified in the packet.
The packet suggests several practical impacts:
- Students may receive upgraded iPads and continued access to current instructional materials.
- Families may see updated attendance boundaries affecting the Whitetail Lane neighborhood.
- Staff would operate under updated employee and substitute handbooks.
- Construction activity at the middle and high school campuses will continue.
- Taxpayers benefit from updated FY2027 financial planning and management fund planning.
- Special education, English learner, and school improvement services are expected to continue through Grant Wood AEA agreements.
- Long-term facility maintenance may improve through enhanced documentation and geothermal equipment protection.
- How will middle and high school construction affect students during the upcoming school year?
- What timeline is expected for completion of current construction projects?
- How many students will receive replacement iPads through the approved purchase?
- How much long-term savings are expected from the Illustrative Math multi-year contract?
- What measurable benefits have resulted from participation in the VAST Science Program?
- How will the expanded HVAC coverage reduce future maintenance costs?
- What prompted the Whitetail Lane attendance boundary adjustment?
- How will Iowa's revised AEA funding process affect district budgeting?
- What substitute compensation changes are included in the revised handbook?
- What additional facilities recommendations are expected from the Master Facilities Committee?
Important Dates, Deadlines, and Next Steps
- June 17, 2026: Board scheduled to consider all action items contained in the packet.
- End of June 2026: District expects final FY2027 Aid and Levy certification.
- July 1, 2026: Updated Grant Wood AEA funding amendment becomes effective if approved.
- July 2026: Activities/Athletic Handbook expected for board approval.
- 2026-27 School Year: Curriculum purchases, service agreements, handbook updates, technology purchases, and operational changes would take effect if approved.
- 2027-28 School Year: WaMac Conference expansion remains under discussion according to the superintendent's report.
Key Takeaways
- Major facilities planning continues alongside active middle and high school construction.
- Master Facilities Committee presentation is scheduled.
- Apple iPad purchase totals $137,725.
- Technology purchase is funded through SAVE.
- Equipment Breakdown Program renewal includes expanded HVAC coverage.
- Expanded environmental controls coverage addresses aging geothermal systems.
- District reports approximately $150,000 in recent geothermal repair costs.
- Science curriculum renewal totals $35,432.16.
- Illustrative Math contract would span three years.
- Grant Wood AEA funding agreements reflect recent legislative changes.
- New consulting agreements support English learners and special education.
- Van purchase totals $32,895 through PPEL funding.
- Student farm transfer totals $7,463.30.
- Attendance boundary adjustment is proposed for Whitetail Lane.
- Multiple student and substitute handbooks are scheduled for approval.
- Numerous governance policies are scheduled for revision or review.
- Preliminary FY2027 levy is lower than earlier estimates.
- Final FY2027 certification is expected before the end of June.
Official Sources
About the Public Body
- Name: Clear Creek Amana Community School District
- Organization type: school-district
- Government body: school-boards
- Location: Oxford, iowa
- County: Johnson
- Provider: simbli
Keywords
Clear Creek Amana Community School District, school board, June 17 2026, Oxford Iowa, Johnson County, FY2027 budget, Aid and Levy, property tax levy, SAVE technology, Apple iPads, Illustrative Math, Grant Wood AEA, VAST Science Program, equipment breakdown program, geothermal HVAC, MultiVista, Shive-Hattery, master facilities plan, middle school project, high school project, attendance boundary, Whitetail Lane, substitute handbook, board policy revisions, curriculum, PPEL, student farm account, facilities planning, construction projects
