Key Items on the Agenda
The College Community School District Board is scheduled to consider a wide-ranging agenda that includes construction changes, facility and security agreements, student services, instructional programs, research partnerships, personnel actions, and policy updates. The regular meeting is scheduled for 6:30 p.m. in the District Board Room at 8005 Prairie Spirit Lane Drive SW in Cedar Rapids.
Enrollment and Staffing Updates
The board is expected to receive written reports on hiring, staffing, enrollment, and student participation in athletics and fine arts. The staffing report covers hiring data from January 1 through August 14, 2026.
The enrollment report says the district had received 1,043 new-student enrollment requests, with 735 approved, another 106 fully submitted and awaiting verification, and 178 still in progress. The report notes enrollment was approximately 115 students below the same point a year earlier, while emphasizing that the figures were still early in the enrollment process.
Athletics and Activities
Prairie High School's 2025–2026 activities report highlights athletic, extracurricular, academic, and STEM accomplishments. Among the reported results were a state championship for Emelia Reyes in wrestling, a state championship by the boys' 4x400 relay with a school-best time of 3:13.17, and seven Prairie groups selected for the IHSSA All-State Large Group Festival.
The report sets a goal of increasing participation among students in grades 7–12 from 72.11% to 75% by the end of the 2026–2027 school year, with a longer-term district strategic-plan target of 85%.
Major Financial and Contract Items
Bills and Financial Report
The board is scheduled to consider the July 2026 financial report and August bills. The paid-bills report lists a grand total of $5,714,414.95 across district funds.
The July financial report shows General Fund year-to-date expenses of $1,651,413, or about 2.03% of the annual budget. General Fund revenue and other financing sources through July totaled $9,643,571, with the report attributing the large year-over-year increase primarily to state revenue received during the month.
Prairie Summit YMCA Construction Changes
The board is scheduled to consider several construction changes connected with the Prairie Summit YMCA project. Packet materials include changes involving guardrail cladding, pool corridor lighting, floor finishes, reception-desk signage, and power and controls for interior illuminated signs.
Among the documented change events, the pool corridor lighting item shows a $1,090.57 total, the floor-finish clarification shows $17,581.74, the reception-desk signage revision shows $5,562.69, and the interior-sign power and controls item shows $3,438.41. A separate construction change directive calls for additional cladding at glass guardrails, with the contract-time adjustment listed as zero days and final cost adjustment to be determined under the directive's cost provisions.
Roof Consulting
The board is scheduled to consider a Shive-Hattery professional services agreement for district roof and building-envelope consulting. The proposed $29,000 scope includes annual reviews of permanent-structure roofs, assistance with maintenance and repairs, warranty services, and maintenance of a five-year roof succession plan.
The agreement covers reviews of 12 buildings with multiple roof systems. Capital projects and certain additional design, bidding, construction, testing, and repair services are outside the proposed base scope.
Transportation Gate Automation and Access
The packet includes a Taves Contracting Services proposal for transportation gate automation with two options. Option 1 is $35,500 and would retain the existing gates while adding electrical leads, operators, sensors, and related equipment. Option 2 is $43,200 and would replace the east dual-swing gate with a 42-foot cantilever slide gate while adding automation equipment.
A separate Johnson Controls proposal is also scheduled for consideration. Its $25,390 price includes six card-access readers, a controller, an eight-door reader module, a pre-wired power system, three batteries, and programming and verification of the access system.
Prairie High School Hudl Package
The consent agenda includes a proposed Prairie High School Hudl package for the 2026–2027 year. The order totals $41,500, with a contract period from August 15, 2026, through August 14, 2027.
The package includes Hudl organization access, basketball tools, registration and ticketing services, streaming and camera software, and Titan wearable hardware and software. The order also lists a 70% fan-experience revenue share and a 50% ticketing rebate.
Story Maker at Prairie Creek Intermediate
The board is scheduled to consider a Wonder Media Story Maker proposal for Prairie Creek Intermediate totaling $48,700. The proposal includes fall and spring licenses for 200 students, professional development and Zoom instruction, production of student animation projects, and additional programming for Discovery and adaptive groups.
Student and Community Services
Tanager School-Based Services
The consent agenda includes a proposed 2026–2027 agreement with Tanager for school-based mental health and behavioral health services. The agreement provides for licensed therapists and Behavioral Health Intervention Services staff working with students at district locations.
The proposed district compensation is $67,100 for the school year. The agreement also establishes caseload expectations and provides for additional district financial responsibility at $110 per client per week when required active caseload levels are not met under the specified schedule.
Youth Homelessness Prevention Partnership
The board is scheduled to consider an agreement with Foundation 2 Crisis Services establishing a community-based youth and young adult homelessness prevention partnership. The district would refer people under age 26 who are identified as being at risk of homelessness, while Foundation 2 would provide assessment and prevention services that may include case management, planning, life-skills support, support groups, and follow-up care.
The proposed memorandum runs from August 1, 2026, through September 29, 2028, unless terminated earlier. The packet also includes a Business Associate Agreement addressing confidentiality and protected health information.
AED Donation
The consent agenda includes a donation agreement under which UnityPoint Health–St. Luke's Health Care Foundation would provide the district with one automatic external defibrillator. The agreement places responsibility for training applicable personnel and liability associated with the AED on the district.
Research and Educational Partnerships
Brown University / Annenberg Institute Research
The board is scheduled to consider a research request involving the Research Partnership for Professional Learning and Brown University's Annenberg Institute. The study would examine math-focused curriculum-based professional learning and would involve teacher and leader surveys, classroom video recordings, audio recordings of coaching or PLC meetings, and a mid-year student survey.
Participation is described as voluntary, with data to be de-identified. The research would run during the 2026–2027 school year, with data collection from October 2026 through May 2027 and analysis continuing through January 2028. The district would receive a $20,000 stipend, while the packet notes that Brown University's Institutional Review Board approval was still under review.
The study also requests de-identified student assessment data and calls for a Data Sharing Agreement between the district and Brown University.
Junior Achievement Research
A separate research request from Junior Achievement of Eastern Iowa would continue a 2021 agreement through 2031. Students in grades 3–12 participating in Junior Achievement would complete pre- and post-program evaluations intended to measure changes in entrepreneurship, work readiness, and financial literacy.
The packet says the longitudinal study would add nine statements to an evaluation already administered by nearly all participating educators. The research materials also state that person IDs along with ethnicity, gender, and free/reduced-lunch information are used as part of the study.
University Student-Teaching Agreements
The consent agenda includes agreements with the University of Dubuque and Mount Mercy University for student teaching and field experiences.
The University of Dubuque agreement covers the period from July 1, 2026, through June 30, 2027 and provides cooperating teachers with $300 for a 16-week placement or $150 for an eight-week placement. The Mount Mercy agreement covers the 2026–2027, 2027–2028, and 2028–2029 academic years and provides $165 to cooperating teachers for a standard eight-week student-teaching assignment.
Policy and Governance Items
Technology and Instructional Materials
The board is scheduled to consider new Policy 602.06 E(1), Technology and Instructional Materials, based on an Iowa Association of School Boards policy addressing one-to-one digital device programs.
The accompanying checklist calls for consideration of a device's instructional purpose, age appropriateness, content-filtering limitations, and student-data collection, storage, and sharing practices before adopting or renewing a one-to-one device program. It also delegates responsibility to the superintendent or designees to bring forward recommendations on one-to-one instructional technology.
Open Enrollment Policy
The board is also scheduled to consider revisions to Policy 501.11, Open Enrollment Transfers and Insufficient Classroom Space. The draft states that the district participates in open enrollment as both a sending and receiving district and outlines application procedures, deadlines, transportation responsibilities, and criteria for determining whether sufficient classroom or program space is available.
The policy states that the district's first obligation is to resident students and provides for the board to determine sufficient classroom space at least twice during the school year. Factors may include enrollment projections, staffing, student-teacher ratios, programs, facilities, finances, equipment, construction plans, and other operational considerations.
Consent Agenda
The consent agenda contains a substantial group of proposed approvals, including open-enrollment requests, grants and donations, school and PTO fundraisers, contracts and agreements, research requests, and out-of-state travel.
Among the listed fundraising activities are Prairie Girls Wrestling's letter campaign, Prairie Volleyball's Volleybowl, FFA fruit, coffee, meat and cheese sales from October 1–31, and pumpkin and mum sales scheduled for September 19, 2026. Other listed activities include school wish lists, spirit stores, dances, silent auctions, family events, and PTO fundraising.
The board is also scheduled to consider out-of-state travel to Antigua, Guatemala, along with agreements involving McGrath Training Solutions/TRUE-SPEAK, food service, Foundation 2, Story Maker, Mount Mercy University, Hudl, Tanager, and the University of Dubuque.
The McGrath proposal provides a two-day, approximately 12-hour TRUE-SPEAK communication course for 30 participants at a total cost of $9,170.
Personnel
The board is scheduled to consider the personnel report covering August 5 through August 14, 2026. The packet includes other approvals, bus drivers, classified and early-childhood initial employment, transfers, one retirement, resignations, and a leave of absence.
Among the listed compensated assignments are a network technician at $75,000, technology manager at $93,000, data technician at $75,000, and several coaching, sponsor, and PLC assignments. The personnel document recommends approval of the listed actions.
What to Watch at the Meeting
Several agenda items carry significant financial, operational, or student-service implications. The board is expected to consider multiple Prairie Summit YMCA construction changes, roof-management services, transportation gate automation and access-control work, and the $48,700 Story Maker proposal.
The meeting also brings decisions on longer-term partnerships affecting students and staff, including the $67,100 Tanager school-based services agreement, the Foundation 2 homelessness-prevention partnership, two academic research requests, and university student-teaching agreements. Policy consideration will include both the district's open-enrollment framework and a new checklist governing decisions about one-to-one instructional technology.
