Meeting: 08/21/2026 - 09:00 AM Special August 21, 2026 Board Meeting Board Meeting
Meeting Date: August 21, 2026
Scheduled Time: 9:00 AM
Location: Vinton-Shellsburg School Board Room, 1502 C Avenue, Vinton, Iowa 52349
The packet for this special board meeting includes a superintendent update and four items involving excess dirt at the Karr Athletic Complex, a high school HVAC replacement, cleaning and sanitizing of the Middle School gym, and a fall athletic physical therapy contract.
Key Items on the Agenda
Sale of Excess Dirt at the Karr Athletic Complex
The board is scheduled to consider a proposed arrangement involving excess dirt at the Karr Athletic Complex and additional work on the football field parking area.
The packet states that Kurt's Enterprises is expected to begin moving dirt, with the parties to establish how many excavator buckets constitute a truckload. The dirt is valued at $125 per truckload, and the number of loads will be tracked to determine the total value of the material removed.
The district plans to purchase material from Wendling to finish capping an approximately 120-foot-by-150-foot portion of the parking area:
- Approximately 460 tons of 1x3 clean rock at $22.75 per ton, for an estimated $10,465.
- Approximately 230 tons of recycled asphalt at $18.10 per ton, for an estimated $4,163.
- The estimated combined material cost is approximately $14,628.
The packet characterizes the $14,628 figure as a higher-end estimate because the area is not a perfect rectangle and tapers near the driveway.
Kurt's Enterprises would haul the material, level it, and pack the parking area. The packet estimates this machine work at approximately $5,000 to $7,500, with that cost deducted from the credit generated by the dirt rather than paid separately.
If dirt credit remains after the parking-area work, the packet says it could be applied to other services from Kurt's Enterprises as well as salt and sand purchases for district parking lots during the winter. The packet provides an illustrative example in which 100 truckloads would generate $12,500 in dirt credit; after $5,500 in machine work, $7,000 in credit would remain.
The packet states that the arrangement will be put in writing and signed by both parties once the total value of the dirt is known. The recommended motion is to approve the sale of the excess dirt at the Karr Athletic Complex as presented.
High School HVAC Replacement
The agenda includes consideration of a high school HVAC unit. The packet states that Mr. Henry will present information about the need for the unit, and the recommended motion calls for approval of the high school HVAC quote as presented.
Supporting material identifies the project as the Vinton HS - WSHP-147C Replacement and describes one Axiom high-efficiency horizontal water-source heat pump, model EXHK0424, with a nominal capacity of 3½ tons. The equipment is configured for heating and cooling and uses a variable ECM constant-torque motor.
The available equipment package provides detailed technical specifications but does not state a purchase price in the extracted material. A second supporting document titled “Vinton HS - WSHP-147C Replacement Proposal 08-17-2026” is identified in the packet records, but its substantive contents are not included in the extracted packet text.
Middle School Gym Cleaning and Sanitizing
The board is scheduled to consider an estimate and service contract from ServiceMaster for cleaning and sanitizing the Middle School gym.
The packet gives a $80,000 rough estimate for the work. Services are expected to include:
- HEPA cleaning.
- Sanitizing.
- Air filtration.
- Antimicrobial treatment.
The packet notes that final costs may vary depending on conditions discovered during the work. The proposed action is approval of both the estimate and the ServiceMaster service contract as presented.
Horst Physical Therapy Fall Contract
The board is scheduled to consider a fall trial agreement with Horst Physical Therapy, P.C. for athletic physical therapy services.
The proposed contract covers August 19 through October 16, 2026, including applicable playoff games. The agreement provides for one physical therapist, with compensation based on rates contained in Exhibit C.
The packet states that the arrangement will be reviewed for possible winter and spring services. Either party may terminate the agreement with 30 days' written notice. The recommended motion is to approve the Horst Physical Therapy fall contract as presented.
Major Financial Items
Several agenda items could carry financial implications for the district:
- Karr Athletic Complex dirt and parking work: Excess dirt is valued at $125 per truckload. Parking-area materials are estimated at approximately $14,628, while machine work is estimated at approximately $5,000 to $7,500 and would be offset against dirt credit.
- Middle School gym cleaning: ServiceMaster provided a $80,000 rough estimate, subject to possible changes based on conditions encountered during the work.
- High School HVAC: The board is being asked to approve an HVAC quote, but the extracted packet material does not provide the quote amount.
- Physical therapy services: Compensation is governed by rates in Exhibit C, but those rates are not stated in the extracted packet text.
Superintendent Update
A Superintendent Update appears near the beginning of the agenda. The extracted packet text does not provide additional details about the subjects expected to be covered during the update.
What to Watch at the Meeting
The packet leaves several details for presentation, consideration, or final determination at the meeting:
- The final value of the excess dirt will depend on the number of truckloads removed from the Karr Athletic Complex.
- The precise amount of any remaining dirt credit will not be known until the dirt has been moved and accounted for and the associated machine work is valued.
- The High School HVAC item calls for approval of a quote, but the quote amount is not available in the extracted packet material.
- The ServiceMaster figure for Middle School gym cleaning is a rough estimate, and the packet states that final costs could change based on conditions discovered during the work.
- The Horst Physical Therapy agreement is structured as a fall trial period, with winter and spring services to be considered later.
Official public-body meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36031132&MID=32849
Public body's meeting/document listing page: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=36031132
Provider: simbli
Provider Meeting ID: simbli-32849
Civic Translator summarized publicly available meeting materials from the official public-body source.
