Urbandale Community School District Packet Summary — August 10, 2026
Meeting Overview
The Urbandale Community School District Work Session Board Meeting is scheduled for August 10, 2026, at 6:00 PM at the UCSD Administration Office, 11152 Aurora Avenue.
The agenda includes public hearings, reports, policy review, consent agenda items, action items, a school finance work session, and adjournment.
Key Items on the Agenda
Board Treasurer Swearing-In
The agenda includes the swearing-in of a new Board Treasurer. The packet states that Brandi Crawford will be sworn in as the new Board Treasurer.
Superintendent’s Report
The Superintendent’s Report includes updates on “The More U Know” and follow-up related to classified personnel pay structure public comments.
Graduation Requirements Policy Update
The administration recommends that the Board review, discuss, and ask questions regarding updated Policy #638: Graduation Requirements.
The packet states that Policy #638 is reviewed annually and has been updated for the 2026–2027 school year to reflect revised graduation requirements. Changes include increasing total required credits from 46.5 to 47 to align with the Physical Education seat-time requirement, updating the policy format for accessibility, revising J-Hawk Diploma approval team language, clarifying elective credit approval, removing outdated early graduation language, and removing the specific implementation year for the civics test requirement.
Major Financial Items
Explanation of Pre-Approved Expenditures
The packet provides background on expenditures that may appear on monthly bills lists. The superintendent is authorized to approve expenditures of less than $25,000, while higher-dollar payments may occur under previously approved contracts or agreements.
Examples provided include Nutrition Services purchases made under Board-approved agreements and construction pay applications processed under contracts previously approved through the Request for Proposals process.
Consent Agenda Contracts and Agreements
The consent agenda includes several contracts and agreements, including:
- Webster Elementary painting work with Wallogy Ekman Painting. The packet states the quoted amount was $27,535.37 and that funding would come from PPEL.
- Licensing for “The Lightning Thief” performance agreement totaling $2,646.13, funded by Activities.
- HUDL platinum package renewal totaling $40,000.00, funded by PPEL, including additional cameras and streaming support for athletics and activities.
- Winter Formal DJ services totaling $595.00, funded by the Student Senate Activities Fund.
- PAC rigging safety inspection services totaling $2,580.00, funded by the General Fund.
Policy / Governance Items
Teacher Quality Committee for 2026–2027
Administration recommends approval of administrators serving on the 2026–2027 Teacher Quality Committee.
The packet notes that Iowa school districts are required to annually approve administrators serving on the Teacher Quality Committee. Proposed administrators and teachers are listed in the agenda materials, with equal representation of administrators and teachers required.
The packet states there is no financial impact associated with this item.
Reconsideration Committee for 2026–2027
Administration recommends approval of the names submitted for the 2026–2027 Reconsideration Committee.
The committee is intended to review potential instructional or library material objections. The packet states the committee will include four community members appointed by the Board and three employees appointed by the Superintendent, and that the committee will meet if an objection is received.
Legislative Priorities
The Board is scheduled to choose recommended legislative priorities for the 2026 Legislative Session.
The packet explains that Iowa Association of School Boards government relations staff request district priorities and that feedback helps position the organization on legislative issues. The listed priority areas from previous sessions include school funding, mental health, property taxes, special education, early childhood, preschool funding, and education standards.
Conveyance of Ground Lease Amendment and Extension
The agenda includes a public hearing regarding approval of the conveyance of real property related to ADIOC of Greater Iowa, LLC.
The related resolution materials describe a proposal involving a ground lease amendment and extension for property locally known as 7111 Aurora Avenue, Urbandale, IA 50322.
Obsolete Personal Property Disposal
The agenda includes consideration of ratifying and approving disposal of obsolete personal property involving 360 Blue Lyon Lockers.
The packet states the matter concerns disposal of obsolete personal property valued at less than $25,000 under Policy 915.1 and Iowa Code Section 297.22.
Rolling Green Elementary Site Survey
Administration recommends approval for Bishop Engineering to perform a site survey for the Rolling Green Elementary property.
The packet states the survey is related to proposed long-term improvements, with a proposed lump sum cost of $15,900 and completion estimated at 20 working days after notice to proceed, depending on weather.
Sale of Obsolete Technology Equipment
The administration recommends setting a public hearing date of August 24, 2026, at 6:00 PM for the sale of obsolete technology equipment.
The listed equipment includes Chromebooks, MacBooks, iPads, and iPhones.
Student and Activity Items
Osaka Exchange Program
The consent agenda includes a request for the 2027 Osaka Exchange Program. The request describes an overnight international trip for Urbandale High School students to visit Osaka Prefectural Owa High School in Osaka, Japan, for approximately seven days.
The packet states the tentative dates are May 28 through June 4, 2027, with students staying with host families. The educational purpose includes language immersion, comparative education, subject-specific learning, global perspective development, and cultural appreciation.
The estimated cost is approximately $3,000–$3,500 per person for airfare, food while traveling, snacks, souvenirs, and chaperone airfare costs. The packet states individual student payments would be used for funding.
What to Watch at the Meeting
- The Board’s review of proposed updates to graduation requirements for the 2026–2027 school year.
- Consideration of committee appointments for Teacher Quality and reconsideration processes.
- Discussion of legislative priorities for the 2026 session.
- Proposed property, facilities, and equipment-related actions, including the ADIOC ground lease matter, Rolling Green Elementary survey, and obsolete technology equipment hearing.
- Consent agenda items involving contracts, agreements, student activities, and district operations.
