School Board Agenda & Packet Summary – Urbandale Community Schools – July 13, 2026

Packet Summary

Meeting Information

• Meeting Title: 07/13/2026 - 06:00 PM Regular Board Meeting Board Meeting
• Meeting Date: 07-13-2026
• Meeting Type: Regular Board Meeting
• Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150050&MID=29693
• Video Source URL: Not available
• Meeting Listing URL: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150050

Summary

The packet for the Urbandale Community Schools regular board meeting includes public hearings for the UCSD Video Board Improvements Project and the Karen Acres Elementary School Roof and HVAC Improvements Project, along with superintendent updates, consent agenda items, action items carried forward from the June 8, 2026 meeting, and new action items.

Major items include proposed approval of an administrative office relocation plan, approval of middle school electives and instructional materials, acceptance of bids for capital improvement projects, continuing contracts and agreements, and several service or software renewals.

The packet also includes financial details for athletics and activities budgeting, preschool curriculum and assessment tools, districtwide software systems, English Learner programming support, TRANE service agreements, club sponsor compensation, and a special pay request for Urbandale Marching Invitational judges.

Topics

• Administrative office relocation plan
• UCSD Video Board Improvements Project
• Karen Acres Elementary School Roof and HVAC Improvements Project
• Athletics and activities budget update
• Middle school electives and instructional materials

Key Packet Items

• Administration recommends approving a construction contract with Musco Sports Lighting, LLC for the UCSD Videoboard Improvements Contract in the amount of $647,262.00.
• Administration recommends approving a construction contract with Brockway Mechanical and Roofing Co. for the Karen Acres Elementary School Roof and HVAC Improvement Project in the amount of $548,516.00.
• The administrative office relocation plan includes options for renovating Rolling Green Elementary School, demolishing and building a new administration office, deferring improvements, or selling the property.
• The Athletics & Activities Department recommends a 5% cut to activities accounts for FY27, reducing projected spending from $468,605 to $445,175.
• Administration recommends approval of learning requirements and instructional materials for the final group of middle school electives, with a financial impact of $79,766.00.
• Continuing contracts and agreements include renewals for Creative Curriculum Cloud, AI's Pals, Iowa GOLD Bundle, TimeClock Plus, ELPA21 Cambium Assessment, Panorama, PowerSchool plugins, PowerSchool SAS, and PIVOT Evaluations.
• Administration recommends approving a special contract settlement related to an encroaching property line between UCSD Olmsted and a family, with no financial impact on the district.
• Administration recommends setting an August 10, 2026 public hearing date for a proposal to extend a ground lease to ADIOC of Greater Iowa, LLC.
• Administration recommends setting an August 10, 2026 public hearing date for a proposal to dispose of 360 UHS student lockers.
• Administration recommends approval of the Ellevation Pro Platform contract for English Learner programming at a first-year cost of $42,428.00 paid from Title III funds.

Decisions or Recommendations

• Administration recommends approving the administrative office relocation plan, with the board to select among project options.
• Administration recommends approving middle school electives and related instructional materials presented at the June 8, 2026 meeting.
• Administration recommends retroactively approving the continued appointment and payment of Brandi Crawford as Interim Director of Business Services for July 1, 2026 through July 13, 2026.
• Administration recommends approving the UCSD Videoboard Improvements Contract with Musco Sports Lighting, LLC for $647,262.00.
• Administration recommends approving the Karen Acres Elementary School Roof and HVAC Improvement Project contract with Brockway Mechanical and Roofing Co. for $548,516.00.
• Administration recommends setting public hearing dates of August 10, 2026 for the ADIOC ground lease proposal and the disposal of 360 UHS student lockers.
• District administration recommends approval of a new Club Supervisor Compensation Process.
• Administration recommends one-time approval of special day-of pay for Urbandale Marching Invitational judges.
• Administration recommends approval of the Ellevation Pro Platform contract.
• Administration recommends approval of three-year TRANE service agreements for Urbandale High School and Olmsted Elementary.

Community Impact

The packet includes several items with potential impact on district facilities, student programming, and operational costs. The largest facility-related items concern the administrative office relocation plan, the UCSD videoboard improvements, and the Karen Acres roof and HVAC project.

Students and families may be affected by proposed middle school electives, English Learner data management support, preschool curriculum and assessment renewals, open enrollment reporting, club sponsor compensation, and athletics and activities budget adjustments. Taxpayers may wish to review the capital improvement projects, contract renewals, service agreements, and proposed funding sources.

Source URLs

• Meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150050&MID=29693
• Video source: Not available
• Meeting listing: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150050
• Video channel: Not available

Keywords

Urbandale Community Schools, board packet, administrative office relocation, videoboard improvements, Karen Acres Elementary, athletics budget