School Board Agenda & Packet Summary – Marshalltown Community School District – July 13, 2026

Meeting Information

• Public Body: Marshalltown Community School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: Regular Meeting
• Meeting Date: 2026-07-13
• City: Marshalltown
• County: Marshall County
• State: iowa
• Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36031874&MID=31982
• Meeting Listing URL: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=36031874
• Public Body Website: https://www.marshalltown.k12.ia.us/page/about-our-board
• Meeting Video URL: https://www.youtube.com/channel/UCyOKgKcK7Z1lPiR__V9EBcg/streams
• Video Channel URL: https://www.youtube.com/channel/UCyOKgKcK7Z1lPiR__V9EBcg

Source reviewed: extracted meeting packet materials for the July 13, 2026 Marshalltown Community School District Regular Meeting.

What Community Members Should Know

The Marshalltown Community School District Board reviewed a wide range of operational, financial, facility, and policy matters during its July 13, 2026 Regular Meeting. The largest community-impact items involved continued work on the Miller Middle School project, including construction changes, future furniture purchases, technology and security contracts, and related bond actions.

The meeting included several significant financial commitments. The Board considered a $53.37 million General Obligation School Bond issuance related to the Miller Middle School project, a $3.25 million furniture and fixtures procurement plan for the project, and multiple facility improvements. The district also reviewed annual operating costs such as insurance, technology subscriptions, software renewals, and vehicle replacements.

Students and families were recognized through several educational and community-focused actions. The Board recognized Miller Middle School XLP teacher Ann Jackson as the 2026 National History Day Teacher of the Year in the Junior Division. It also approved student representatives who will serve on the School Board during the 2026-2027 school year.

The meeting also addressed ongoing governance work, including updates to district policies covering purchasing, financial management, employee practices, technology use, records, and child abuse reporting procedures.

Major Discussion and Action Items

Miller Middle School Project Construction Updates and Change Orders

The Miller Middle School project was the largest discussion area of the meeting. Board members reviewed project progress and considered approval of multiple change orders addressing construction conditions, safety improvements, structural adjustments, and facility needs.

The change orders included items such as waterproofing behind drainage materials, electrical equipment changes, masonry work, footing revisions, utility revisions, safety-related bus duct rerouting, additional site preparation, and replacement of existing competition gym flooring. The largest listed change was a $352,588 gym floor replacement funded from owner contingency.

Other notable changes included $65,000 for staging area and temporary parking improvements and $51,600 for west parking subgrade work. Many changes were funded through contractor or general change allowances rather than new project appropriations.

These decisions affect future students, staff, and families who will use the renovated or replaced facilities. The Board’s actions were intended to keep the project moving while addressing issues discovered during construction.

Miller Middle School Furniture and Fixtures Procurement

The Board considered a resolution authorizing the purchase and installation of furniture and fixtures for the Miller Middle School project. The estimated budget for furniture and fixtures was $3.25 million.

The district plans to divide the work into two bid packages. The first package is expected to arrive in spring 2027, while the second package is expected in summer 2028. Bid notices were scheduled to be issued July 14, with bids due August 6 and consideration of awards expected at the August 17 Board meeting.

This procurement is a major part of preparing the future school environment, including classrooms and learning spaces.

Miller Middle School Technology, Audio-Visual, and Security Contracts

The Board reviewed contracts and bonds for technology, audio-visual, and security portions of the Miller Middle School project. These contracts follow awards previously approved at the June 15 Board meeting.

The work supports the technology infrastructure needed for the new or renovated facility, including systems that support instruction, communication, and building operations.

Facility Improvements and Maintenance Projects

The Board reviewed several facility projects. It approved the purchase of new stage drapes for the Marshalltown Performing Arts Center/MHS Auditorium from Omaha Stage Equipment for $64,999.15. The cost will be paid through PPEL/SAVE funds, with the Auditorium Foundation reimbursing the district for half of the expense.

The Board also considered a Woodbury Elementary service repair project. Hansen Electric was recommended for a $56,000 repair to address deterioration of the school’s outside Main Distribution Panel caused by groundwater exposure.

These projects address long-term maintenance, safety, and usability of district facilities.

Financial Planning, Bonds, and Insurance

The Board considered several financial actions connected to district operations and capital projects. It approved steps related to Series 2026B General Obligation Bonds for the Miller Middle School project, including appointment of UMB Bank, N.A. of West Des Moines as paying agent, bond registrar, and transfer agent.

The Board also reviewed required bond-related documents, including a tax exemption certificate and continuing disclosure certificate. These actions support the legal and administrative requirements associated with issuing school bonds.

The district also reviewed its 2026-2027 property/casualty and workers compensation insurance renewal. The recommended renewal amount was $1,875,705, paid from the Management Fund.

Educational Programs, Contracts, and Technology Services

The consent agenda included several agreements supporting district programs and operations. The Board reviewed extensions for the Sexual Risk Avoidance Education (SRAE) Program, including an amendment adding $30,000 in federal funding for the 2026-2027 contract year.

The district also reviewed a Personal Responsibility Education Program (PREP) contract amendment adding $108,000 in federal funds through July 31, 2027.

Technology-related renewals included:

• Screencastify Educator Pro Sitewide subscription: $11,500 for one year.
• Instructure Canvas LMS Cloud Subscription and support services: $39,205.30 for the contract year beginning July 31, 2026.
• FlowPath software services renewal: $15,200 through June 30, 2027.

These agreements support instructional technology, student programming, and district operations.

Student Leadership and Recognition

The Board approved student representatives for the 2026-2027 school year:

• Kaitlyn Beare, Grade 12
• Nyemade Harmon, Grade 12
• Serenity Holtsclaw, Grade 11
• Audrey Miller-Phifer, Grade 12

The representatives will provide student perspectives during Board activities.

The meeting also recognized Ann Jackson, a Miller Middle School XLP teacher, for receiving the 2026 National History Day Teacher of the Year award in the Junior Division.

Financial Matters

Major financial matters included:

• Approximately $53.37 million in General Obligation School Bonds, Series 2026B, for the Miller Middle School project.
• $3.25 million estimated furniture and fixtures budget for Miller Middle School.
• $1,875,705 property/casualty and workers compensation insurance renewal for 2026-2027.
• $64,999.15 auditorium stage drape purchase.
• $56,000 Woodbury Elementary electrical repair project.
• $352,588 Miller Middle School gym floor replacement change order.
• $36,365 Ford Explorer school vehicle purchase.
• $49,380 Ford Transit T350 passenger van purchase.
• $38,500 Ford F650 dump truck purchase.
• $11,500 Screencastify renewal.
• $39,205.30 Canvas LMS renewal.
• $15,200 FlowPath software renewal.

Funding sources identified included General Funds, PPEL Funds, SAVE Funds, Management Fund resources, and federal program funds.

Policies, Ordinances, Resolutions, and Governance

The Board conducted policy reviews covering purchasing, financial records, debt management, investments, federal awards compliance, technology security, employee records, employee technology use, social networking, and child abuse reporting procedures.

Several items were in review stages rather than final approval. The policy discussions are part of the district’s ongoing effort to update procedures and ensure compliance with state requirements and operational needs.

The Board also considered resolutions connected to Miller Middle School bond financing and project procurement.

Reports, Presentations, and Informational Updates

The meeting included communications updates from Abby Koch, Director of Communications, committee reports from Board members, and project updates from district administrators and consultants.

The Miller Middle School update from Boyd Jones Director of Educational Services Mark Pfister provided construction status information and recommendations related to project changes.

The Board also reviewed monthly financial statements, expenses compared with the published budget, and depository balances for fiscal year 2026.

Personnel, Appointments, and Organizational Matters

The Board approved personnel items through the consent agenda, including stipend and coaching-related documents for the 2026-2027 school year.

The Board also approved an amendment to Superintendent Dr. Theron Schutte’s employment agreement. The amendment included a 2.29% increase aligned with certified staff and maintained the current contract term ending June 30, 2029.

The Board approved open enrollment requests involving students transferring into or out of the district.

Projects, Facilities, Infrastructure, and Operations

Major operational items included:

• Miller Middle School construction and furnishing plans.
• Marshalltown High School Auditorium improvements.
• Woodbury Elementary electrical repairs.
• Transportation and facilities vehicle replacements.
• Security camera license renewal covering 225 existing Alta Camera licenses with cloud retention from July 26, 2026 through July 25, 2029 for $103,415 paid through SAVE Funds.

The district also reviewed food service agreements with Mid Iowa Community Action for meal services during the 2026-2027 school year.

Public Hearings and Opportunities for Community Input

The meeting included a public comment period. Community members wishing to speak were required to sign up before addressing the Board and were limited to five minutes.

The Board also held closed sessions related to student disciplinary hearings as permitted under Iowa law.

Community Impact

• Residents and taxpayers should watch the Miller Middle School project because it represents major long-term capital investment and bond financing.
• Students and families will be affected by future improvements to learning spaces, technology, safety systems, and facilities.
• Employees may be affected by updated policies, technology procedures, and staffing-related decisions.
• Community members who use district facilities may benefit from improvements such as auditorium upgrades and facility repairs.
• Families participating in district programs may see continued services supported by federal grants and community partnerships.

Questions Community Members May Want to Ask

1. What is the current overall timeline for completing the Miller Middle School project?
2. How will the $3.25 million furniture and fixtures budget be managed over the two bid phases?
3. How are Miller Middle School change orders affecting the overall project budget?
4. What long-term maintenance savings or operational improvements are expected from facility investments?
5. How will the district communicate future bond-related costs and updates to taxpayers?
6. What outcomes are expected from the SRAE and PREP programs supported by federal funding?
7. How will new technology systems improve classroom learning and school security?
8. What criteria are used when selecting replacement vehicles and facility projects?
9. How will updated policies affect employees, students, and families?
10. When will the community receive additional updates on major construction milestones?

Important Dates, Deadlines, and Next Steps

• July 13, 2026: Regular Board meeting and project approvals.
• July 14, 2026: Miller Middle School furniture and fixtures bid notice scheduled.
• August 6, 2026: Miller furniture and fixtures bids due.
• August 17, 2026: Expected Board consideration of Miller furniture and fixtures bids.
• August 19, 2026: Teacher pre-service professional development facility agreement date at the Marshalltown Arts & Civic Center.
• July 31, 2027: End date for renewed SRAE and PREP program agreements.
• June 30, 2029: Current end date of Superintendent Schutte’s contract term.

Key Takeaways

• Marshalltown CSD continued major work on the Miller Middle School project.
• The district advanced plans for $3.25 million in Miller furniture and fixtures purchases.
• The Board reviewed numerous Miller construction change orders, including a $352,588 gym floor replacement.
• Series 2026B General Obligation Bond actions were approved for the Miller project.
• Property and workers compensation insurance renewal totaled $1,875,705.
• The district approved a $64,999.15 Marshalltown High School auditorium drape purchase.
• Woodbury Elementary electrical repairs were approved at $56,000.
• Federal funding agreements added support for SRAE and PREP programs.
• Four students were approved as 2026-2027 Student School Board Representatives.
• Policy updates addressed financial controls, employee procedures, technology, and safety.

Official Sources

• Meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36031874&MID=31982
• Meeting listing: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=36031874
• Public body website: https://www.marshalltown.k12.ia.us/page/about-our-board
• Meeting video: https://www.youtube.com/channel/UCyOKgKcK7Z1lPiR__V9EBcg/streams
• Video channel: https://www.youtube.com/channel/UCyOKgKcK7Z1lPiR__V9EBcg

About the Public Body

• Name: Marshalltown Community School District
• Organization type: school-district
• Government body: school-boards
• Location: Marshalltown, iowa
• County: Marshall County
• Provider: simbli

Keywords

Marshalltown Community School District, Bobcats, Regular Meeting, school board, Marshall County, Iowa schools, Miller Middle School project, General Obligation Bonds, Series 2026B bonds, construction change orders, school facilities, auditorium improvements, Woodbury Elementary, PPEL funds, SAVE funds, insurance renewal, student representatives, Canvas LMS, Screencastify, SRAE program, PREP program, technology security, policy updates, employee policies, transportation vehicles, school finance, capital improvements, public education, student services