The Marshalltown Community School District Board of Education is scheduled for a regular meeting at 5:00 p.m. at the Central Administration Office, 1002 S. 3rd Ave. The packet includes major Miller Middle School construction and furniture items, facilities updates, contracts and agreements, employee benefits, and two groups of board policies under review.
Key Items on the Agenda
Miller Middle School Furniture Contracts
The board is scheduled to consider awarding contracts for the first package of furniture for the Miller Middle School project. Bids were opened August 6 and divided among multiple furniture categories so contracts could be awarded by item to the lowest responsive bidders.
The agenda recommendation calls for contracts with Kirk Gross, Pigott, Premier, Workspace, and Open Line Studios totaling $2,094,885.75. The packet contains differing totals in the supporting bid materials: the bid tabulation lists $2,043,900.80 in lowest bids, while INVISION's recommendation document lists $2,053,900.80, including a $10,000 allowance for tables that received no bids. The agenda itself states the recommended contract award amount of $2,094,885.75.
Miller Middle School Change Orders
The board is also scheduled to consider several Miller Middle School change orders. The packet identifies:
- $241,641 for Phillips' Floors to remove and replace the existing competition gym floor, including a new wood athletic flooring system.
- $97,440 for Carroll Seating to remove the existing competition gym bleachers and install a new telescopic bleacher system.
- $30,446 for Con-Struct to add rock in the new west parking area after wet soil and groundwater conditions interfered with compaction.
- A $0 net change for Henkel Construction covering several precast-related changes because the costs are offset by the project's change allowance.
Franklin Field Change Orders
For Franklin Field, the board is scheduled to consider change orders that deduct unused change allowances. Hay Construction Change Order 4 would reduce its contract by $6,335, bringing the contract sum to $584,565. A separate Fisher Tracks change order is also presented as a deduction of remaining unused change allowance.
Facilities and Capital Projects
2026 PPEL Summer Projects
Staff will present a recap of the district's 2026 PPEL summer work. The packet reports that 27 of 29 projects, or 93%, are completed.
Projects listed as complete include flooring, painting, HVAC, concrete, lighting, classroom renovations, electrical work, playground improvements, and other upgrades across district buildings. Two Anson projects remain short of completion: the nurse's office expansion is listed at 95% complete while awaiting a window expected September 5, and a solar/roller shade project is listed at 90% complete.
West End Park Shot Put and Discus Facilities
Superintendent Dr. Theron Schutte is scheduled to recommend approval of a Chapter 28E agreement with the City of Marshalltown for shared use of part of West End Park. The district proposes constructing shot put and discus facilities there because Franklin Field does not have sufficient space for those events.
Under the proposed agreement, the district would pay all design, permitting, construction, and installation costs. Construction is anticipated for fall 2026, with district track use generally running from March 1 through May 31 each year; outside that period, the area would remain available as part of the public park.
Contracts, Services, and Financial Items
The consent agenda includes several interagency agreements and contracts:
- A facility rental agreement allowing Catholic Heart Workcamp to use Marshalltown High School from July 25–31, 2027, for a $10,000 rental fee.
- A one-year Inflection Point Learning agreement for Beast Classroom Enrichment for 33 students and 7 staff members at $55 per user, funded through XLP funds.
- A three-year Google Workspace for Education Plus agreement through CDW totaling $99,832.50, payable in annual installments from Technology Funds.
- An agreement with Mid-Iowa Community Action to administer entry and exit surveys to students participating in Title V State Sexual Risk Avoidance Education programming during the 2026–27 academic year, along with an SRAE attestation related to state funding requirements.
- A food-service agreement involving the Marshalltown YMCA-YWCA and the district for CACFP snacks from October 2026 through September 2027. The supporting worksheet shows an estimated contract value of $31,005.
- A Wellmark Foundation grant amendment changing the permitted use of grant funds to a contracted licensed mental or behavioral health professional providing in-person therapy or treatment to students beginning August 25, 2026.
- A ProCare Therapy staffing agreement and assignment for social worker Aaron Khan-Gumm from October 1 through December 18, 2026, at $74.62 per hour for a minimum of 15 hours per week, funded through Special Education Funds.
The consent agenda also includes approval of the bill listing and monthly financial reports. The bill report shows a $2,460,825.46 grand total, while the preliminary July 31 depository report shows a $53,028,100.91 treasurer's balance. Preliminary FY27 expenditures through July 31 total $4,753,661, or 3.50% of the published budget.
Education and Employee Benefits
National Hispanic Institute Presentation
Teachers Isabel Campos-Padilla and Carmen Heald, joined by six student presenters, are scheduled to introduce the National Hispanic Institute and its leadership programs. The presentation covers the Great Debate, Lorenzo de Zavala Youth Legislative Session, and Collegiate World Series, with students describing experiences involving public speaking, leadership, teamwork, mock government, and college preparation.
Employee Assistance Program Update
Human Resources Director Jacque Wyant is scheduled to present an Employee Handbook update concerning the district's Employee Assistance Program. The board is asked to approve the handbook revisions.
The packet describes EAP services including counseling, legal and financial consultations, childcare and eldercare referrals, online resources, and 24/7 access. Employees receive five free confidential sessions per calendar year.
Public Hearing and Property Lease
The board is scheduled to consider setting a public hearing for September 8, 2026, at 5:00 p.m. regarding an amendment to the district's cell-tower property lease. The packet says the lease has existed since 2009 and provides monthly rental income to the district.
The proposed resolution concerns a leasehold interest for property at 1602 Bobcat Blvd. and would authorize the board secretary to publish the required hearing notice. This agenda item sets the hearing; it does not itself represent final approval of the proposed lease extension.
Policy and Governance Items
First Reading
The board is scheduled for a first reading of policies and regulations covering student conduct and disruptive behavior, medication administration, instruction, counseling, and prescription medication supplies. The listed documents include:
- 503.01 — Student Conduct
- 503.11 — Disruptive Behavior
- 503.11-R1 — Disruptive Behavior — Removal Procedures
- 503.11-R2 — Removal Procedures for Nonviolent Behavior for Students with an IEP
- 507.02 and 507.02-E1 — Administration of Medication to Students and related authorization
- 603.01 — Basic Instruction Program
- 607.01 — Student Guidance and Counseling Program
- 804.05 — Stock Prescription Medication Supply
Initial Policy Review
A separate initial-review group includes policies addressing abuse of students by district employees, gifts to employees, required professional development, classified employee evaluations, responsible technology use and social networking, and public examination of district records.
The packet's proposed update to Policy 411.07 would change the evaluation schedule for classified employees. New and probationary employees would receive an evaluation at 90 days and another no sooner than six months later; after successful completion of those evaluations, formal summative evaluations would move to once every two years, while supervisors would retain authority to conduct additional evaluations when needed.
Consent Agenda and Other Board Business
The consent agenda also asks the board to consider personnel items, open-enrollment applications, obsolete equipment, gifts and grants, previous meeting minutes, and other routine business. Hoglan Elementary proposes declaring 75 student chairs, 7 tables, 25 student desks, 5 double desks, and 2 large bookshelves as having no value so they may be sold, donated, or disposed of.
The packet recommends approval of multiple 2026–27 open-enrollment requests and denial of three requests. The board will also provide an opportunity for public comment; speakers are asked to sign up and are allotted five minutes.
What to Watch at the Meeting
The largest action items center on the Miller Middle School project, particularly the furniture contract awards and competition gym and parking-area change orders. The differing furniture totals appearing in the agenda and INVISION bid materials are also a detail to watch as the board considers the recommended awards.
Other consequential items include the proposed City of Marshalltown partnership for new shot put and discus facilities, setting the September 8 cell-tower lease hearing, the employee assistance handbook update, and the first reading and initial review of multiple board policies.
