School Board Agenda & Packet Summary – Bondurant-Farrar Community School District – July 13, 2026

Meeting Information

• Public Body: Bondurant-Farrar Community School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: Finance Committee
• Meeting Date: 2026-07-13
• City: Bondurant
• County: Polk
• State: iowa
• Meeting Source URL: https://go.boarddocs.com/ia/bfcsd/board.nsf/public?open&id=DVSLTT5827CB&unid=28333ED1878EC1C685258E2E005827CB
• Meeting Listing URL: https://go.boarddocs.com/ia/bfcsd/board.nsf/public
• Public Body Website: https://www.bfschools.org/board-of-education
• Meeting Video URL: Not available
• Video Channel URL: Not available

What Community Members Should Know

The Bondurant-Farrar Community School District Finance Committee's July 13, 2026 meeting focuses primarily on the district's major capital construction program and related financial oversight. Rather than introducing numerous new initiatives, the packet centers on monitoring the financial status of several significant building projects, reviewing construction expenditures, and examining routine financial transactions.

The most significant topic is the High School Related Arts Addition, where updated cost summaries show an original bid package value of approximately $7.71 million that has increased through approved change orders to about $8.03 million. Including construction management, design services, owner costs, furnishings, technology, and contingency items, the projected total project cost is approximately $10.49 million. The packet provides detailed tracking of approved change orders, remaining retainage, projected completion costs, and remaining contingency funds.

Committee members are also scheduled to review ongoing public improvement projects involving the new elementary building, baseball and softball complex, and high school parking lot expansion. While the agenda identifies these projects for discussion, the available packet materials primarily provide detailed financial documentation for the Related Arts Addition, along with routine invoice listings and supporting financial documents.

Additional financial matters include renewal of the district's Frontline Education Forecast5 analytics software, review of bond-related professional service fees, prepaid invoices, purchasing card expenditures, and end-of-fiscal-year payments. Together, these materials provide the committee with a comprehensive snapshot of the district's current financial obligations and capital project status.

Major Discussion and Action Items

High School Related Arts Addition Financial Status

The largest item in the packet is the monthly financial summary for the High School Related Arts Addition project. The report tracks every major construction contract, approved change order, construction management expense, design cost, and owner contingency associated with the project.

The report shows approximately $312,000 in approved change orders affecting bid package contracts. Most construction contracts appear substantially complete, with only limited retainage remaining on a few contracts. The overall project continues to track estimated remaining work while maintaining projections for final costs.

The financial summary also identifies remaining owner contingency, estimated future change orders, construction management expenses, and furniture, fixtures, equipment, audiovisual equipment, legal services, and design costs. This level of reporting allows committee members to monitor whether the project remains within authorized funding levels while identifying remaining financial risks before final completion.

Other Capital Improvement Projects

The agenda includes reviews of three additional public improvement projects:

• Baseball and Softball Complex
• New Elementary Building
• High School Parking Lot Expansion

Although the available packet text does not include detailed narrative reports for these projects, their inclusion on the finance agenda indicates the committee continues regular oversight of multiple major construction efforts occurring across the district. These projects represent substantial long-term capital investments intended to support enrollment growth, student activities, and campus improvements.

Review of District Invoice Listings

Committee members receive extensive invoice listings covering activity funds, general funds, construction accounts, prepaid invoices, and purchasing card activity.

Rather than representing new spending approvals, many entries document routine operational expenses incurred during the end of the fiscal year, including athletic officiating, transportation maintenance, instructional supplies, technology services, student activities, utilities, professional memberships, and food service purchases.

The committee's role is to monitor financial activity, ensure expenditures align with approved budgets, and verify appropriate accounting classifications.

Renewal of Financial Analytics Software

The packet includes a proposed renewal with Frontline Education for its Analytics Solution powered by Forecast5.

The proposed subscription covers up to five employees and spans three years:

• Year 1: $16,427.49
• Year 2: $16,920.31
• Year 3: $17,258.72

Forecast5 is commonly used for financial forecasting, budgeting, enrollment modeling, and long-range fiscal planning. Continued access supports district financial analysis and multi-year budget development.

Bond Financing Professional Services

The committee is provided an invoice from Piper Sandler for financial advisory work associated with district bond financing.

The invoice totals $100,710 and includes:

• $91,960 for financial advisory services related to preparation and distribution of official bond documents.
• $2,500 reimbursement for municipal advisor counsel.
• $6,250 in additional reimbursable services.

These services support financing activities associated with district capital improvements.

End-of-Year Financial Processing

Several invoice batches are identified as end-of-fiscal-year prepaid expenses. These include general fund, activity fund, and purchasing card transactions processed during June 2026.

Reviewing these items helps ensure expenses are recorded in the appropriate fiscal year and that prepaid obligations are properly recognized before financial statements are finalized.

Financial Matters

The packet contains several meaningful financial items.

The High School Related Arts Addition remains the largest financial commitment reviewed. Bid package contracts total approximately $8.03 million after approved changes. Construction management, owner costs, design services, furnishings, contingency, and related expenses bring the projected project total to approximately $10.49 million.

The Frontline Education renewal would commit the district to approximately $50,600 over three years for Forecast5 financial analytics software, with annual pricing increasing modestly each year.

Piper Sandler submitted an invoice totaling $100,710 for bond financing advisory services connected to district capital projects.

Routine invoice listings include athletic officiating payments, technology subscriptions, transportation repairs, instructional materials, student activity expenses, catering, advertising, software renewals, telecommunications, maintenance supplies, and various operational purchases. While individually modest, these expenditures demonstrate the broad range of routine costs necessary to operate the district.

Construction purchasing card transactions include supplies associated with public address system installation and Hudl camera installation for district facilities.

Policies, Ordinances, Resolutions, and Governance

The available packet does not identify significant policy revisions, board governance changes, or proposed resolutions requiring committee recommendation.

Instead, the meeting primarily focuses on financial oversight, monitoring existing capital projects, contract administration, and review of financial documentation.

The Frontline agreement incorporates the vendor's current master services agreement governing software licensing and future purchases under the same contractual framework.

Reports, Presentations, and Informational Updates

The High School Related Arts monthly cost summary provides the committee with a detailed financial progress report that compares:

• Original contract values
• Approved change orders
• Current contract amounts
• Work completed to date
• Remaining retainage
• Estimated remaining construction costs
• Projected final project costs

This report allows committee members to monitor project performance before final completion.

Invoice listings also serve as informational financial reports showing district purchasing activity across multiple funds during the closing weeks of Fiscal Year 2026.

The Frontline proposal provides projected subscription pricing for three fiscal years, supporting long-range financial planning.

Personnel, Appointments, and Organizational Matters

The packet contains little discussion of personnel actions.

Routine expenditures include employee travel, professional development, school resource officer training, transportation recruitment advertising, athletic officiating payments, and employee benefit administration fees.

No significant hiring, resignations, appointments, or employment agreement actions are documented in the available materials.

Projects, Facilities, Infrastructure, and Operations

Capital construction remains the dominant operational focus.

The High School Related Arts Addition continues progressing through final construction and closeout activities. Remaining retainage on several contracts indicates portions of the project remain in warranty or final completion stages.

Other active district infrastructure projects include:

• Baseball and Softball Complex improvements.
• Construction of the new elementary building.
• High School parking lot expansion.

Operational expenditures also include transportation equipment repairs, technology infrastructure, public address system installation materials, athletic facility improvements, and camera installation supplies.

These investments support long-term educational operations while expanding district capacity and improving facilities.

Public Hearings and Opportunities for Community Input

The available packet does not identify any scheduled public hearings associated with this finance committee meeting.

Community members may attend the public meeting consistent with district meeting procedures and observe committee discussions regarding district finances and capital projects.

No public comment deadlines, formal hearings, or community surveys are identified in the available materials.

Community Impact

Students and families are directly affected by continued investment in new educational facilities, athletic improvements, parking expansion, and related arts spaces that support both instructional and extracurricular programming.

Taxpayers have an interest in the committee's oversight of large capital projects, particularly monitoring change orders, contingency spending, and projected final construction costs to ensure responsible stewardship of public funds.

District employees benefit from continued investment in financial planning software, facility improvements, transportation maintenance, technology infrastructure, and operational support services.

Community organizations and residents may benefit from expanded educational and athletic facilities that can support broader community activities and accommodate continued district growth.

Questions Community Members May Want to Ask

• How closely is the High School Related Arts Addition tracking its approved construction budget?
• What remaining work must be completed before the Related Arts project reaches final completion?
• Are the current contingency balances expected to be sufficient for remaining project needs?
• What is the anticipated completion timeline for the baseball and softball complex improvements?
• How is construction of the new elementary building progressing compared with its approved budget?
• What financial forecasting capabilities does the Forecast5 software provide that justify the proposed renewal?
• Have recent change orders resulted primarily from unforeseen conditions or requested scope changes?
• What major milestones remain for the high school parking lot expansion?
• How are bond-financed construction costs being monitored throughout project completion?
• What additional capital projects are anticipated after these current projects conclude?

Important Dates, Deadlines, and Next Steps

• July 13, 2026: Finance Committee reviews construction project financial reports, invoice listings, and supporting financial documents.
• July 2026: Frontline Education renewal would begin its first subscription year covering July 1, 2026 through June 30, 2027 if approved.
• Construction closeout: Remaining retainage and final project costs will continue to be monitored as work concludes on the High School Related Arts Addition.
• Future board meetings: Financial recommendations and project updates may advance to the Board of Education for additional review or action as appropriate.

Key Takeaways

• The meeting centers on financial oversight rather than major new policy initiatives.
• The High School Related Arts Addition remains the committee's largest capital project review.
• Approved change orders have increased Related Arts bid package contracts to roughly $8.03 million.
• Total projected Related Arts project costs are approximately $10.49 million when all project components are included.
• Multiple district construction projects continue simultaneously.
• The committee is reviewing renewal of Frontline's Forecast5 financial analytics software.
• Bond financing professional service costs include a Piper Sandler invoice totaling $100,710.
• End-of-year invoice listings document routine operational and construction expenditures across multiple district funds.
• Construction reports emphasize budget tracking, retainage, remaining costs, and projected final expenditures.
• Ongoing financial monitoring is intended to ensure major district investments remain aligned with approved budgets.

Official Sources

• Meeting source: https://go.boarddocs.com/ia/bfcsd/board.nsf/public?open&id=DVSLTT5827CB&unid=28333ED1878EC1C685258E2E005827CB
• Meeting listing: https://go.boarddocs.com/ia/bfcsd/board.nsf/public
• Public body website: https://www.bfschools.org/board-of-education
• Meeting video: Not available
• Video channel: Not available

About the Public Body

• Name: Bondurant-Farrar Community School District
• Organization type: school-district
• Government body: school-boards
• Location: Bondurant, iowa
• County: Polk
• Provider: boarddocs

Keywords

Bondurant-Farrar Community School District, Finance Committee, July 13 2026, school finance, High School Related Arts Addition, baseball complex, softball complex, new elementary building, parking lot expansion, public improvement project, capital construction, change orders, construction management, Frontline Education, Forecast5, Piper Sandler, bond financing, invoice listings, purchasing cards, facilities, infrastructure, athletics, budget oversight, retainage, contingency, design services, owner contingency, Polk County, Bluejays