School Board Agenda & Packet Summary – ADM – July 13, 2026

Meeting Information

• Public Body: Adel DeSoto Minburn Community School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: 07/13/2026 - 05:30 PM Regular Board Meeting Board Meeting
• Meeting Date: 2026-07-13
• City: Adel
• County: Dallas
• State: iowa
• Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150070&MID=31513
• Meeting Listing URL: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150070
• Public Body Website: https://www.admschools.org/board-of-education
• Meeting Video URL: Not available
• Video Channel URL: Not available

What Community Members Should Know

The July 13 board meeting centers on preparing Adel DeSoto Minburn Community School District for the 2026-27 school year while continuing major investments tied to the new high school. Board members are expected to consider significant construction payments, approve additional capital purchases, review district finances, and act on staffing, technology, curriculum, and facility improvements.

The largest financial matters involve ongoing construction of the new high school. The board will consider the 16th construction pay application totaling $1,440,218.81, Change Order #8 for $52,340.83, and updated approval of approximately $450,010 in weight room equipment after an earlier quote was determined to be incorrect. Additional facility projects include concrete repairs at the high school, middle school, and Adel Elementary along with technology infrastructure improvements.

District finances indicate that the General Fund has collected 97.51% of budgeted revenues through June while spending remains at 77.19% of budgeted expenditures. The consent agenda also includes more than $3.5 million in claims across district funds, including a major SAVE Fund payment tied to construction financing and bond obligations.

The meeting also addresses staffing for the coming school year, curriculum investments, state-required employment verification changes, policy review services, student open enrollment requests, and operational upgrades designed to improve building reliability, safety, and instructional programs.

Major Discussion and Action Items

New High School Construction and Capital Projects

The largest topic before the board continues to be completion of the new high school. Members will review the sixteenth construction payment application of $1,440,218.81 certified by FRK Architects and Stahl Construction as work progresses.

The board is also asked to approve High School Change Order #8 totaling $52,340.83. The change primarily updates hardware and owner-requested door control systems to match special systems plans. If approved, the remaining project contingency balance would be $285,024.11.

An updated weight room equipment proposal is also presented because the board previously approved an incorrect quote. After reviewing competing state-bid vendors, administration recommends awarding the contract to Dynamic based on cost, installation, equipment quality, and overall design.

Major Technology and Building Operations Investments

Several technology and facilities requests are intended to improve district reliability and security before students return.

The IT department recommends purchasing new battery backup systems for Adel Elementary, Meadow View Elementary, and the middle school for $32,681.25 from ByteSpeed. These systems are intended to maintain phone service and limited internet connectivity for approximately one hour during power outages and are already included in the district's PPEL budget.

The district also seeks approval of a $18,010 annual agreement with Entec Services to provide HVAC and door access technical support. The agreement now expands support to include the DAC and the new high school while providing software updates, cybersecurity improvements, remote programming, and on-site technical service.

Summer Facilities Improvements

Administration recommends additional concrete replacement projects before the school year begins.

The largest project would replace portions of the high school and middle school circle drive and parking areas at a recommended cost of $102,436 through Dykstra Concrete.

A second project would extend the Adel Elementary loading dock area for $5,725, improving operational access for deliveries and school services.

Staffing for the 2026-27 School Year

The consent agenda includes numerous personnel actions necessary before the new academic year.

The board will consider resignations, new teacher contracts, teacher leadership assignments, classified staff hiring, coaching appointments, and contract modifications. New instructional staff include elementary and middle school teachers, while multiple teacher associates, transportation personnel, and support staff are scheduled to begin work in August.

Teacher Leadership Compensation assignments include instructional coaching, PLC leadership, and mentoring positions with annual stipends and additional contract days.

Curriculum and Instruction Investments

Several instructional purchases are intended to strengthen student learning.

The board is asked to approve $11,366.25 for Kickstart Math intervention materials at Adel Elementary and Meadow View Elementary.

Additional curriculum-related requests include renewing the Project Lead the Way Biomedical Science and Engineering program for $5,400 and purchasing one additional hour of Renaissance STAR Math professional development for $450 to support implementation during the coming school year.

Policy Review and Employment Compliance

The district proposes hiring the Iowa Association of School Boards to conduct a comprehensive legal review of the district's policy manual for $3,000. The review would identify outdated language, recommend revisions, and ensure compliance with current state and federal requirements.

The board is also asked to approve an agreement with 3rd Degree Screening to administer federally required E-Verify checks following implementation of Iowa Senate File 2218. The additional cost would be $6.50 per newly hired employee while integrating employment verification into the district's existing background check process.

Financial Matters

District financial reports show June revenues of $3,107,740.59 and June expenditures of $8,093,204.42 across all funds. General Fund revenue totaled $2,543,078, while General Fund expenditures reached $2,507,506.

Bills and claims presented for approval exceed $3.5 million across district funds. Significant items include approximately $2.51 million from the SAVE Fund, including a $2.26 million bond payment, $608,032.36 in General Fund claims, $280,494.38 in Debt Service expenditures, and $46,926.68 in Nutrition Fund expenses.

Additional financial actions include monthly transfers supporting Revenue Bond Series 2016A, 2016B, and 2025 debt payments totaling $118,283 from the SAVE Fund to the Debt Service Fund.

The board will also consider Activity Fund transfers designed to correct fund balances, redistribute concession revenues, eliminate negative balances in activity accounts, and adjust interest and gate revenue allocations among student organizations.

Policies, Ordinances, Resolutions, and Governance

The proposed IASB policy review represents a district-wide governance initiative intended to ensure every board policy complies with current legal requirements while identifying outdated or missing provisions.

Approval of the E-Verify memorandum reflects implementation of new state employment requirements effective July 1, 2026. The district proposes outsourcing administration of the verification process to improve documentation, compliance, and audit readiness.

The superintendent also requests approval to carry over 4.75 unused vacation days, consistent with contract provisions requiring board authorization.

Reports, Presentations, and Informational Updates

Financial reports indicate the district remains near projected revenue expectations while expenditures remain below the annual budget through the close of the fiscal year.

The Activities Director is scheduled to provide an update regarding eighth-grade eligibility, although the packet does not include detailed discussion materials.

The consent agenda also includes routine secretary-treasurer financial reports and budget comparison documents tracking district spending and revenues against adopted fiscal year budgets.

Personnel, Appointments, and Organizational Matters

Personnel recommendations include certified and classified resignations, new instructional hires, coaching assignments, teacher leadership appointments, transportation staffing, and teacher associate positions.

Several coaching volunteers are recommended for football, while middle school and elementary instructional staffing continues to be finalized before August start dates.

Open enrollment requests include multiple incoming students from Winterset, Waukee, and Earlham, one recommended denial for an incoming first-grade request, and several outgoing enrollment requests to neighboring districts.

Projects, Facilities, Infrastructure, and Operations

Facility work continues to focus on preparing both existing buildings and the new high school for the coming school year.

Beyond major construction, projects include upgraded weight room equipment, concrete replacement, battery backup systems for communications infrastructure, HVAC and building automation support, expanded loading dock access at Adel Elementary, and continued progress on high school construction through approved pay applications and change orders.

The girls cross country program also seeks approval for out-of-state travel to the Roy Griak Invitational in St. Paul, Minnesota, with costs supported by the ADM Booster Club.

Public Hearings and Opportunities for Community Input

The agenda includes a Welcome of Visitors and Open Forum, providing residents an opportunity to address the board.

No separate public hearings, formal public comment periods on policy changes, or scheduled community hearings are identified in the packet.

Community Impact

Students will benefit from continued investment in instructional materials, STEM programming, improved athletic facilities, updated technology infrastructure, and ongoing completion of the new high school.

Families may be affected by staffing changes, open enrollment decisions, improved school facilities, and operational upgrades that increase reliability during emergencies.

Employees will experience new hiring procedures through E-Verify compliance, additional professional development opportunities, updated district policies, and continued investments in instructional support.

Taxpayers continue to see significant capital spending supported through existing district financing, including construction, debt payments, technology infrastructure, and facility maintenance intended to protect long-term public assets.

Questions Community Members May Want to Ask

• What is the current overall schedule for completion of the new high school?
• How much contingency funding remains after Change Order #8, and what risks remain?
• Why was the previously approved weight room quote incorrect, and what changed?
• How will the new battery backup systems improve emergency communications?
• What measurable outcomes are expected from the Kickstart Math intervention program?
• What recommendations are anticipated from the IASB policy review?
• How many employees are expected to require E-Verify processing annually?
• What long-term maintenance savings are expected from the Entec support agreement?
• How were priorities determined for the Activity Fund transfers?
• What additional construction expenses remain before the new high school opens?

Important Dates, Deadlines, and Next Steps

• July 13, 2026: Board considers consent agenda, construction payments, contracts, personnel actions, and action items.
• August 17, 2026: Several newly hired classified employees are scheduled to begin work.
• September 18-19, 2026: Proposed ADM Girls Cross Country participation in the Roy Griak Invitational in Minnesota.
• September 30, 2026: Proposed deadline for the superintendent to use rolled-over vacation days if approved.
• 2026-27 School Year: Implementation of approved staffing, curriculum purchases, technology upgrades, policy review, and facility improvements.

Key Takeaways

• The board continues overseeing major new high school construction.
• A $1.44 million construction payment application is scheduled for approval.
• Change Order #8 would add $52,340.83 while leaving $285,024.11 in contingency.
• Updated weight room equipment approval totals roughly $450,010.
• The district recommends $32,681.25 in emergency power equipment upgrades.
• Additional concrete repairs totaling more than $108,000 are proposed.
• General Fund revenues remain close to projections while expenditures remain below budget.
• Multiple staffing recommendations prepare schools for the 2026-27 academic year.
• New state E-Verify requirements will change employment onboarding.
• Curriculum investments include math intervention materials, Project Lead the Way, and professional development.

Official Sources

• Meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=150070&MID=31513
• Meeting listing: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=150070
• Public body website: https://www.admschools.org/board-of-education
• Meeting video: Not available
• Video channel: Not available

About the Public Body

• Name: Adel DeSoto Minburn Community School District
• Organization type: school-district
• Government body: school-boards
• Location: Adel, iowa
• County: Dallas
• Provider: simbli

Keywords

Adel DeSoto Minburn Community School District, ADM Tigers, school board, regular board meeting, July 13 2026, new high school, construction payment, Stahl Construction, FRK Architects, weight room equipment, Dynamic Fitness, concrete repairs, ByteSpeed, battery backups, Entec Services, HVAC controls, door access, Project Lead the Way, Kickstart Math, Renaissance STAR, IASB policy review, E-Verify, personnel contracts, open enrollment, Activity Fund, SAVE Fund, PPEL, Roy Griak Invitational, Dallas County