Montezuma-Cortez School District RE-1 Board of Education Packet Summary — 2026-08-18
This meeting agenda highlights Red Rover Time Tracking Implementation, LOR Foundation: MCHS Band Instruments and Storage, and B. Pinon Project MOU for Check and Connect Services. Other significant business includes Implementation of Skyward HR and Finance Software for Time Tracking and Letter on Assistant Superintendent Consolidation from Mr. Ramirez 8.6.26.Pdf.
Key Takeaways
- MCHS choir would like to apply for grant funding for the choir room and equipment for teaching/performing core fundamentals of vocal jazz. Budget Impact: $10,000 General Fund Local Grants. Strategic Plan Pillars: Implement Improvements to Culture and Climate. Recommendation: Mr.
- MCHS would like to purchase additional library lounge furniture that will be used for the new online program in the Student Success Center. Budget Impact: $17,121. Strategic Plan Pillars: Implement Improvements for Culture and Climate. Recommendation: Mr.
- MCHS needs new band instruments and instrument locker storage. Budget Impact: approximately $15,000 General Fund Local Grants. Strategic Plan Pillars: Implement Improvements to Culture and Climate. Recommendation: Mr. Ramirez recommends the Recommendation for approval of the request to apply for LOR Foundation grant funding for MCHS Band Instruments and Storage.
- President Shumway noted the meeting would move on to Consent Action items.
Key Items
- Red Rover Time Tracking Implementation
- LOR Foundation: MCHS Band Instruments and Storage
- Pinon Project MOU for Check and Connect Services
- Implementation of Skyward HR and Finance Software for Time Tracking
- Letter on Assistant Superintendent Consolidation from Mr. Ramirez 8.6.26.Pdf
- Board Discussion: NES: Training Updates and Curriculum Overview
- Board Discussion: Enrollment of Non-MCHS Online Students & CHSAA Activity Rules
- President Shumway Noted the Meeting Would Move on to Consent Action Items
Packet and Meeting Details
Meeting: Board of Education Meeting Agenda - Aug 18 2026
Date: 2026-08-18
This summary highlights 28 source-supported agenda items included in the reviewed packet.
Red Rover Time Tracking Implementation
Summary: The district has been utilizing paper timesheets and wants to increase efficiency in its processes. MCSD implemented Skyward as the new HR and Finance software in FY 26-27. We have been exploring new time tracking programs that offer flexibility for staff to clock in from their work computers, their cell phones once connected to MCSD’s IP address, or through physical time clocks. Three bids were solicited from companies who are known partners with Skyward. Red Rover is MCSD’s preference as they are already being used for Time Off and Sub Calling which offers a seamless experience for our employees, they are significantly less expensive than the other quotes, and we can integrate their software into our prior time clocks allowing for increased cost savings. Budget Impact: Approximately $12,875 for FY 26-27 and $12,500 for annual renewals thereafter. This will be added to the Business Office’s budget (General Fund). There may be a need for a mid-year adjustment during FY 26-27 as this wasn’t an anticipated expense. Recommendation: Mr. Ramirez recommends the Recommendation for approval of the Red Rover Time Tracking quote.
Status: Recommended
LOR Foundation: MCHS Band Instruments and Storage
Summary: MCHS needs new band instruments and instrument locker storage. Budget Impact: approximately $15,000 General Fund Local Grants Strategic Plan Pillars: Implement Improvements to Culture and Climate Recommendation: Mr. Ramirez recommends the Recommendation for approval of the request to apply for LOR Foundation grant funding for MCHS Band Instruments and Storage.
Status: Recommended
Implementation of Skyward HR and Finance Software for Time Tracking
The district has been utilizing paper timesheets and wants to increase efficiency in its processes. MCSD implemented Skyward as the new HR and Finance software in FY 26-27. We have been exploring new time tracking programs that offer flexibility for staff to clock in from their work computers, their cell phones once connected to MCSD’s IP address, or through physical time clocks. Three bids were solicited from companies who are known partners with Skyward.
Letter on Assistant Superintendent Consolidation from Mr. Ramirez 8.6.26.Pdf
A letter from Mr. Ramirez concerning assistant superintendent consolidation is included with the district leadership organization chart materials.
C. Board Discussion: NES: Training Updates and Curriculum Overview
Board Discussion: NES: Training Updates and Curriculum Overview President Shumway noted the meeting would move on to Consent Action items.
D. Board Discussion: Enrollment of Non-MCHS Online Students & CHSAA Activity Rules
Board Discussion: Enrollment of Non-MCHS Online Students & CHSAA Activity Rules President Shumway noted the meeting would move on to Consent Action items.
President Shumway Noted the Meeting Would Move on to Consent Action Items
After the M-CHS band uniform update, President Shumway said the meeting would move to consent action items.
Consent Action Items
The board’s consent action items follow discussions of NES training and curriculum, enrollment of non-MCHS online students under CHSAA activity rules, and the M-CHS band uniform update.
Status: For Consideration
- C. Board Discussion: NES: Training Updates and Curriculum Overview
- President Shumway noted the meeting would move on to Consent Action items.
- D. Board Discussion: Enrollment of Non-MCHS Online Students & CHSAA Activity Rules
High School Handbook Moved to Item 10.A
Director Mate moves to approve the agenda by moving HS Handbook to Item 10. A.
LOR Foundation: MCHS Choir Equipment
MCHS choir would like to apply for grant funding for the choir room and equipment for teaching/performing core fundamentals of vocal jazz. Budget Impact: $10,000 General Fund Local Grants. Strategic Plan Pillars: Implement Improvements to Culture and Climate. Recommendation: Mr. Ramirez recommends the approval for the request to apply for LOR Foundation grant funds for MCHS Choir Equipment.
Capital Reserve Request: MCHS Library Lounge Furniture
MCHS would like to purchase additional library lounge furniture that will be used for the new online program in the Student Success Center. Budget Impact: $17,121. Strategic Plan Pillars: Implement Improvements for Culture and Climate. Recommendation: Mr. Ramirez recommends the Recommendation for approval of the capital reserve request to purchase MCHS library lounge equipment in the amount of $17,121.
Status: Recommended
Executive Coaching Consultant Comparison
Title I executive coaching costs are listed at $84,700 for 2025-2026 and $89,250 for 2026-2027.
TmsTime System Implementation
The tmsTime system implementation is priced at $3,000. Work beyond the initial scope would cost an additional $195 per hour.
Electrical Upgrade Bids for Mesa and Kemper Elementary Schools
Approval to Solicit Bids for Electrical Upgrades at Mesa and Kemper Elementary Schools Director Bayles moves that the Board approve District action to solicit bids for electrical upgrades at Mesa & Kemper Elementary Schools.
Status: For Consideration
City of Cortez Playground Days Transportation MOU
The board is presented with a City of Cortez transportation MOU; the source document also records a 6-0 approval vote.
Status: For Consideration
READ ACT / Read by Grade 3
The district organization chart assigns responsibility for the READ Act and reading by third grade within a group of curriculum and instructional functions.
TmsTime Training 4 Hour Block
One four-hour block of tmsTime training is priced at $500.
Consent Action Items (5 Min)
The board will consider consent action items during a five-minute agenda segment.
Status: For Consideration
Agreement Execution Authority
The agreement states that each person executing it represents that the person has the right, power, authorization and authority to do so.
Status: For Consideration
A. Executive Session Pursuant to Section 24-6-402(4)(E)(i), C.r.s., for Purposes of Determining
The board will consider an executive session under Section 24-6-402(4)(e)(I), C.R.S. The supplied description does not provide the complete stated purpose.
The material refers to a “check” component involving systematic monitoring of student performance variables.
Citizens Address the Board
The meeting includes a period for citizens to address the board; no participation terms are supplied.
District Closure and Upcoming Meetings
The district will be closed September 7 for Labor Day. Three meetings are listed for October: a work session, a board meeting and an IPP meeting.
August 4 Board of Education Work Session
The Board of Education work session minutes are for the 6 p.m. Meeting on Tuesday, August 4, 2026, in the District Administration Office Board Room, 400 N.
Other agenda listings
The agenda also lists:
- Agreement Execution Authority
- Consent Action Items (5 Min)
- Executive Session Pursuant to Section 24-6-402(4)(E)(i), C.r.s., for Purposes of Determining
- Check" Component: Systematic Monitoring of Student Performance Variables (Warning
- Citizens Address the Board
- District Closure and Upcoming Meetings
- High School Handbook Moved to Item 10.A
- City of Cortez Playground Days Transportation MOU — The agenda lists: City of Cortez Playground Days Transportation MOU Mr. Ramirez recommends the Board approve the MOU with the City of Cortez for Playground Days Transportation. Director Hall moves the Board approve the MOU with the City of Cortez for Playground Days Transportation. Moved by: Jason Hall; seconded by: Barbara Mate Yea: Laura DeWitt, Mike Lynch, Jason Hall, Justine Bayles, Lara Blair, and Barbara Mate Not Present at Vote: Joshua Shumway Motion Carries 6-0 P a g e 5 4 o f 1 5 2.
- August 4 Board of Education Work Session
- Electrical Upgrade Bids for Mesa and Kemper Elementary Schools
- Director Hall moves the Board approve the Consent Agenda for 7/21/26
- City of Cortez Playground Days Transportation MOU — The agenda lists: City of Cortez Playground Days Transportation MOU Mr. Ramirez recommends the Board approve the MOU with the City of Cortez for Playground Days Transportation. Director Hall moves the Board approve the MOU with the City of Cortez for Playground Days Transportation. Moved by: Jason Hall; seconded by: Barbara Mate Yea: Laura DeWitt, Mike Lynch, Jason Hall, Justine Bayles, Lara Blair, and Barbara Mate Not Present at Vote: Joshua Shumway Motion Carries 6-0 P a g e 4 2 o f 1 5 2.
- TmsTime System Implementation
- Executive Coaching Consultant Comparison
- READ ACT / Read by Grade 3
- TmsTime Training 4 Hour Block
- B. Pinon Project MOU for Check and Connect Services
- A. Board Discussion: Board Roles & Committee Discussion (requested by Director I'd like to discuss whether the Board would like to establish or formalize additional roles or responsibilities, such as a student liaison, policy committee,
- Director Hall moves the Board approve the Consent Agenda for 7/21/26.
- disclaimer of representation: nothing in this agreement shall be deemed to be a representation on the part of tms that its equipment, hardware, software,
- call to order (5 min)
Why It Matters
- The board is scheduled to consider Summary: MCHS needs new band instruments and instrument locker storage. Budget Impact: approximately $15,000 General Fund Local Grants Strategic Plan Pillars: Implement Improvements to Culture and Climate Recommendation: Mr. Ramirez recommends the Recommendation for approval of the request to apply for LOR Foundation grant funding for MCHS Band Instruments and Storage.
- MCHS would like to purchase additional library lounge furniture that will be used for the new online program in the Student Success Center. Budget Impact: $17,121. Strategic Plan Pillars: Implement Improvements for Culture and Climate. Recommendation: Mr. Ramirez recommends the Recommendation for approval of the capital reserve request to purchase MCHS library lounge equipment in the amount of $17,121.
- How will LOR Foundation: MCHS Choir Equipment be funded, monitored, and reported to the public?
- How will Capital Reserve Request: MCHS Library Lounge Furniture be funded, monitored, and reported to the public?
- How will LOR Foundation: MCHS Band Instruments and Storage be funded, monitored, and reported to the public?
- What criteria, alternatives, and community effects will inform consideration of Consent Action Items?
- What amount and funding source are involved, what changes from the current budget, who bears the cost, and what oversight or reporting will follow?
What to Watch at the Meeting
- L. Approval to Solicit Bids for Electrical Upgrades at Mesa and Kemper Elementary Schools Director Bayles moves that the Board approve District action to solicit bids for electrical upgrades at Mesa & Kemper Elementary Schools. Yea: Joshua Shumway, Laura DeWitt, Mike Lynch, Jason Hall, Justine Bayles, Lara Blair, and Barbara Mate Mr. Lopez, Maintenance Director, spoke to the Board about the electrical needs at Mesa and Kemper and answered questions. Mrs. Brafford spoke on policy options of using Purchasing Co-ops.
- What amount and funding source are involved, what changes from the current budget, who bears the cost, and what oversight or reporting will follow?
- Who would use the facility or program, what access or service changes are proposed, what would they cost, and how would ongoing upkeep be handled?
- Financial decision: Watch the funding priorities, listed amounts, spending limits, and next budget steps.
Important Dates, Deadlines, and Next Steps
- 2026-08-18: Board of Education Meeting Agenda - Aug 18 2026; the listed recommendations and other agenda matters are scheduled for consideration.
Official Sources
About the Public Body
- Name: Montezuma-Cortez School District RE-1 Board of Education
- Organization type: school-district
- Government body: school-boards
- Location: Cortez, colorado
- County: Montezuma County
- Provider: diligent-community
Keywords
Montezuma-Cortez School District RE-1 Board of Education, school-district, school-boards, Cortez, colorado, Montezuma County, transportation, budget, Budget Impact, Consent Action Items, Red Rover Time Tracking Implementation, Agreement Execution Authority, Consent Action Items (5 Min), Citizens Address the Board, District Closure and Upcoming Meetings, High School Handbook Moved to Item 10.A, City of Cortez Playground Days Transportation MOU, TmsTime System Implementation, Executive Coaching Consultant Comparison, Pinon Project MOU for Check and Connect Services, READ ACT / Read by Grade 3, TmsTime Training 4 Hour Block, enrollment non mchs, lor foundation mchs, reserve request mchs, mchs library lounge
