Oregon City School District School Board Meeting Packet Summary — August 10, 2026
Meeting Overview
The Oregon City School District School Board Regular Session agenda is scheduled for August 10, 2026, at 6:00 PM at Roger Rook Hall at Clackamas Community College in Oregon City. The packet includes presentations, discussion items, consent agenda materials, proposed resolutions, policy documents, and supporting reports for board review.
Key Items on the Agenda
The agenda includes a back-to-school overview focused on preparation for the 2026–27 school year. The packet highlights summer activities including extended school year programming, credit recovery, summer school, summer camp, free meals for students, First City Celebration activities, and curriculum processing.
The packet also includes reminders about enrollment, parent verification, school supply preparation, fall sports registration, temporary office locations, and upcoming calendar dates such as staff returning August 31, the September 2 Resource Fair, and the first days of school on September 8 and 9.
Major Discussion Topics
Middle School Grading Updates
The agenda includes a presentation on middle school grading updates. The packet describes grading goals focused on communicating student progress, helping students and families identify strengths and improvement areas, separating work habits from academic skills, and supporting students in tracking progress and setting goals.
The packet describes previous grading work, including elementary schools moving to a 1–4 scale in 2014, middle school standards-aligned reporting from 2022–25, and committee work during 2025–26 focused on K–8 grading alignment.
The proposed updates include changes to numerical scoring and proficiency reporting, along with efforts to update common content rubrics and support families and students in understanding grading information.
Oregon City Public Safety Leadership & Mentorship Academy
The packet includes a course proposal for the Oregon City Public Safety Leadership & Mentorship Academy. The proposed yearlong, credit-bearing Career Connected Learning experience is designed for juniors and seniors interested in public safety, criminal justice, emergency response, military service, public administration, civic engagement, and community leadership.
The packet proposes a program structure with twice-monthly Saturday sessions, reflection and portfolio assignments, mentorship activities, service-based assignments, and one full elective credit. The course is listed for grades 11–12 with application and interview requirements.
Budget Update
The agenda includes a budget update presentation. The packet financial report is identified as the Oregon City School District 100 General Fund Financial Report for the period ending June 30, 2026, marked as unreconciled and unaudited.
The report includes projected resources, expenditures, fund balance information, and variances across categories including local, intermediate, state, federal, other resources, instruction, support services, and other uses.
Bond Program Update
The packet includes a 2025 OCSD Bond Update presentation. Phase 1 projects include Oregon City High School fields and grounds work, including electrical work near the Multipurpose field beginning in August, repair and seeding around new turf fields, and continued land use work for Pioneer Stadium.
Phase 2 construction updates include work at three elementary schools and Oregon City High School Career Technical Education projects. The packet states that these projects are proceeding and are on schedule and on budget.
For Phase 3 elementary school projects, the packet states that schematic design is complete, staff feedback meetings are planned for September, and cost estimates based on the schematic design package are being reviewed to align with the budget.
Policy and Governance Items
Policy First Reads
The agenda includes policy first reads covering governance, administration, fiscal management, personnel, and district operations. The packet lists proposed policy materials including Board member authority and responsibilities, Board officers, Board committees, Board meetings, executive sessions, Board meeting agendas, recordings and minutes, superintendent duties and evaluation, educational equity advisory committee, budget committee, equal employment opportunity, and sexual harassment policies.
Immigration Enforcement Policy Review
The packet includes a proposed policy on Immigration Enforcement on District Property. The policy outlines procedures for responding to requests from federal immigration authorities, including requirements for judicially authorized subpoenas, warrants, or court orders before providing access to certain records or non-public facilities.
The packet identifies the Assistant Superintendent/Belonging and Wellness Administrator as the primary point of contact for coordinating interactions with federal immigration authorities.
Consent Agenda Items
The agenda includes an action consent section. The packet explains that the consent agenda contains items presented for board approval by a single motion and that items may be removed from the consent agenda at the request of a board member.
Items listed include:
- Approval of minutes from the July 13, 2026 Regular Session.
- Approval of minutes from the July 27, 2026 Work Session.
- Approval of staffing changes for the 2026–27 school year.
- Approval of out-of-district and overnight travel.
- Adoption of listed board policies.
Action Items Scheduled for Consideration
Bond Early Work Amendment
The agenda includes consideration of Resolution 2627-222 regarding an amendment with Lease Crutcher Lewis for construction services related to the bond program. The packet states that the district entered into a CM/GC contract with Lease Crutcher Lewis on June 23, 2026, for renovations at Beavercreek Elementary and that administration recommends approval of Early Work Amendment 1.
The proposed amendment amount is not to exceed $78,221.00 and would change the total contract value to $271,474.00.
District Meal Pricing Increase
The agenda includes a proposed resolution to approve an increase in district meal prices for the 2026–27 school year.
Surplus Property Declaration
The agenda includes Resolution 2627-224 regarding surplus property declaration and disposal of school buses. The packet states that the district identified fifteen buses for disposal due to factors including age, mileage, operating-repair costs, and limited use.
Instructional Technology Contract
The agenda includes consideration of Resolution 2627-225 for a contract with NW Vitals for purchase of instructional technology.
Board Meeting Procedures Policy
The agenda includes consideration of adopting Policy BDD G1 Board Meeting Procedures.
What to Watch at the Meeting
The packet highlights several areas for board review:
- Updates on preparation for the 2026–27 school year.
- Middle school grading changes and communication with students and families.
- Proposed career-connected learning opportunities through the Public Safety Leadership & Mentorship Academy.
- Bond construction progress and upcoming project phases.
- Proposed policy revisions affecting board governance, operations, and district procedures.
- Financial updates and proposed action items involving contracts, property, technology, and meal pricing.
