Meeting: 08/10/2026 - 05:00 PM Monthly Board Meeting Board Meeting
Scheduled time: 5:00 p.m.
Location: Sumner-Fredericksburg Middle School Library, Fredericksburg, Iowa
The August packet includes personnel actions, transportation and activity-related items, the 2026–2027 employee management handbook, financial reports and bills, and a proposed public hearing on continued participation in the Instructional Support Program. The agenda also includes an update on the high school speaker-system quote process and information about two upcoming special board meetings.
Key Items on the Agenda
Personnel Actions
The personnel section includes several staffing and coaching items:
- Shared curriculum director: Kayla Hoth is listed for a part-time shared curriculum director contract. The packet says the position would be shared with Starmont Community School District and fully funded through new curriculum director operational-sharing dollars.
- Volunteer coaches: The packet lists volunteer coaches for football, volleyball, and boys basketball and states that required background checks and documentation have been completed.
- Resignations: The packet lists resignations from Kylee Schiefelbein, paraprofessional; Kevin Bergman, head high school softball and middle school football; and James Stimson, assistant boys basketball coach.
- Lane change requests: Lane changes are included as a personnel agenda item, although the extracted packet text does not provide additional details.
Transportation and Open Enrollment Busing
The board is scheduled to consider a transportation update and open enrollment busing under new business. The extracted packet text identifies the topic but does not provide further details about proposed route, service, or policy changes.
Activity Program and Handbook
The agenda includes an activity update and Activity Handbook. The packet does not provide enough detail to identify specific handbook revisions or proposed changes.
2026–2027 Employee Management Handbook
The 2026–2027 Employee Management Handbook is also scheduled under new business. The extracted text does not specify the proposed revisions, so the scope of any handbook changes is not clear from the packet.
Milk and Snack Pricing
The board is scheduled to consider milk/snack pricing. The extracted packet text does not identify proposed prices or describe the basis for any potential changes.
Major Financial Items
More Than $1 Million in Posted General, Management and PPEL Bills
A board report covering posted bills from July 14 through August 10 shows $1,030,736.04 across the General Fund, Management Fund, and PPEL. Significant entries include:
- $412,793.00 to EMC Insurance Companies for the 2026–2027 insurance renewal.
- $172,360.00 to Blue Ally Technology Solutions for Chromebooks.
- $56,063.00 to Apple for iPads and cases.
- $59,153.00 to Central Rivers AEA for a first-quarter special education 90% transfer.
- $86,492.90 to Waverly-Shell Rock Schools for special education tuition.
- $60,106.16 to Denver Community School District for special education tuition.
- $35,366.58 to Wapsie Valley Community Schools for special education tuition.
- $23,168.56 plus additional listed tuition charges to Waverly-Shell Rock Schools.
The report breaks the total into $369,192.20 for the General Fund, $414,199.46 for the Management Fund, and $247,344.38 for PPEL.
Construction and Capital Project Bills
A separate Capital Projects report totals $96,775.61. It includes:
- $56,834.85 to Emergent Architecture for high school Phase 1 services.
- $35,940.76 to Emergent Architecture for Phase 2 miscellaneous improvements.
- $4,000.00 to Donovan Group Iowa for communication services.
Additional August Invoices
An additional unposted invoice report includes $40,162.24 in General Fund expenses and $10,690.24 in PPEL expenses, for $50,852.48 combined. Among the larger items are:
- $14,748.90 to Kendall-Hunt, including K–5 and middle school Illustrative Mathematics workbooks.
- $8,845.73 to Sumner Municipal Utilities.
- $7,824.90 to Brecke Mechanical Contractors for a Durant boiler repair.
- $4,500.00 to Community Memorial Hospital for athletic coverage.
- $2,894.43 to John Deere Financial for maintenance supplies.
An additional $4,686.10 Activity Fund item is listed as reimbursement for FCCLA travel.
Financial Reporting During FY26 Closeout
The packet notes that August financial reporting is limited while year-end adjustments are being made to close FY26. The district is providing a Cash Flow Report and Activity Summary Report, while other financial reports are expected to wait until October.
The July cash-flow report shows several notable balances, including:
- General Fund: $4,108,261.71 ending cash.
- Activity Fund: $352,497.24 ending cash.
- PPEL: $1,654,684.44 ending cash.
- School Nutrition Fund: $89,858.19 ending cash.
- Management Fund: negative $206,795.92 ending cash.
- Capital Projects: negative $80,693.36 ending cash.
The packet also separately reports Series 2026 bonds with $11,080,668.75 after listed July revenues and expenses. District notes say the bonds are being held at the bank earning 3.81% interest.
Technology Purchases
The PPEL bills include two substantial technology purchases: $172,360 for Chromebooks and $56,063 for iPads and cases, totaling $228,423. The same fund report also includes copier costs, hard drives, internet/data service, facility repairs, and other expenditures.
Activities Entrance Donation
The packet asks the district to acknowledge a $500 donation from Walvatne Floor Covering toward new carpet in the Activities Entrance. A separate PPEL bill lists $1,829.04 to Walvatne Floor Covering for installation at the Activities Entrance.
Public Hearing / Governance Item
Instructional Support Program
The board is scheduled to review a resolution concerning continued participation in the Instructional Support Program. The packet recommends scheduling a public hearing for:
- September 14, 2026
- 5:00 p.m.
- High School Library
The recommended motion is specifically to schedule the hearing to consider continued participation; the August agenda item is not presented as final action on continued participation itself.
Facilities and Operations
High School Speaker System
The discussion agenda includes an update on progress toward a quote for a comprehensive speaker system at the high school. The extracted packet text does not provide a proposed vendor, price, or project timeline.
Transportation and Vehicle Costs
Transportation-related bills include bus parts, inspections, fuel, and vehicle repairs. One posted report lists $12,871.24 in charges from Tieskoetter Collision Center, including bus and van repairs, while an additional invoice report includes $1,425.00 for diagnostic testing on Bus 14-2.
Consent Agenda and Routine Business
The consent agenda includes:
- Minutes from the July 13, 2026 monthly board meeting.
- Monthly bills.
- Monthly financial reports.
- Open enrollment applications.
The packet's Activity Fund bills total $2,292.15, while Nutrition Fund bills total $606.80, including a $396.80 service call on the high school walk-in freezer.
What to Watch at the Meeting
Several agenda items could shape future district operations or spending:
- Whether the board moves forward with scheduling the September 14 public hearing on continued participation in the Instructional Support Program.
- What additional information is presented on transportation and open enrollment busing.
- Whether specific changes emerge from review of the Activity Handbook and 2026–2027 Employee Management Handbook.
- What progress is reported on a quote for the high school comprehensive speaker system.
- How the district addresses major capital, technology, insurance, special education, and facility expenditures reflected in the financial reports.
Two special meetings are also listed on the district's upcoming schedule: August 18 at 7:00 a.m. for bus barn/maintenance planning and GO Bond petition acceptance, and August 31 at noon for Phase I SAVE Bond Sumner-Fredericksburg Middle School roof bid acceptance.
