School Board Agenda & Packet Summary – North Polk Community School District – July 20, 2026

Meeting Information

• Public Body: North Polk Community School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: North Polk Regular Board Meeting
• Meeting Date: 2026-07-20
• City: Alleman
• County: Polk
• State: iowa
• Meeting Source URL: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36030961&MID=25722
• Meeting Listing URL: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=36030961
• Public Body Website: https://www.northpolk.org/board-of-education
• Meeting Video URL: https://www.youtube.com/channel/UCbo-fVdZvpNnW1K-5BM7HtQ/streams
• Video Channel URL: https://www.youtube.com/channel/UCbo-fVdZvpNnW1K-5BM7HtQ

What Community Members Should Know

The July 20, 2026 North Polk Community School District board meeting is centered on preparing the district for the 2026-27 school year. The packet combines routine governance items with a substantial number of contracts, handbook approvals, financial reports, staffing matters, and operational decisions that will affect students, employees, and school operations throughout the coming year.

One of the largest themes is approval of instructional and operational agreements. These include a three-year Edmentum agreement for digital courseware and student support services, curriculum coaching for elementary literacy, technology purchases for music staff, facility agreements, fire and sprinkler inspections, classroom design work, and district insurance coverage. Collectively, these actions represent continued investment in instruction, safety, facilities, and technology.

The board is also scheduled to review and approve virtually every major handbook governing the upcoming school year, including elementary, middle school, high school, administrator, certified staff, classified staff, and substitute employee handbooks. In addition, mandatory compliance coordinators will be appointed and discussion is scheduled regarding eighth-grade participation in high school activities.

Financially, the packet includes year-end fund balances, monthly financial reports, invoices, insurance renewals, donations, personnel actions, and transfer of inactive account balances. Residents interested in district finances will find this meeting important because it closes out fiscal year activity while authorizing spending and policies for the new school year.

Major Discussion and Action Items

2026-27 Instructional and Service Agreements

The consent agenda contains numerous contracts supporting academic programs and district operations. The largest instructional agreement is a three-year Edmentum contract valued at $42,603.75 for courseware licenses and customer success services. Additional instructional support includes a $22,800 agreement for CKLA elementary curriculum coaching designed to support literacy implementation during FY27.

Additional proposed agreements include:

• Purchase of four tubas from West Music for $15,732, with $7,732 reimbursed by the North Polk Fine Arts Boosters, leaving an $8,000 district cost.
• Grace Life Church facility use agreement for the 2026-27 school year.
• Midwest Alarm Services fire and sprinkler inspections totaling $12,128.88.
• Apple devices for music staff totaling $11,990.
• Renomads design services for a Central Elementary classroom project for up to $12,500.

District Insurance Renewal

The board is scheduled to approve FY27 property and casualty insurance coverage. Supporting materials include the district insurance proposal along with agency billing documents covering cyber liability, property coverage, excess liability, and EMC package policy renewal. Maintaining these policies is essential for protecting district facilities, equipment, employees, and operations during the upcoming fiscal year.

Student and Employee Handbook Approvals

A significant governance item is approval of all major district handbooks for the 2026-27 school year.

The board will consider:

• Elementary handbook.
• Middle school handbook.
• High school handbook.
• Administrator handbook.
• Certified employee handbook.
• Classified employee handbook.
• Substitute handbook.

The packet also identifies documented changes to the elementary handbook, including revisions on pages 9, 11, and 13. These annual approvals establish expectations for student conduct, employee procedures, operations, and district policies before the school year begins.

Technology Asset Disposal

The board is asked to approve an agreement and bill of sale for obsolete technology equipment totaling $9,100. The packet notes this sale follows board authorization granted in March 2026 to dispose of outdated technology assets. Selling obsolete equipment allows the district to recover limited value while removing equipment that is no longer needed.

Mandatory Program Coordinators

Annual appointments are proposed for required compliance positions, including:

• Amelia Clark as Civil Rights, Equity, Title IX, Title VI, and affirmative action coordinator.
• Seth Poldberg as Homeless and Migrant Coordinator.
• Amelia Clark as Level I investigator with Michael Kline serving as alternate.
• Jim McDonald as Level II investigator.

These appointments help ensure compliance with federal and state requirements governing student rights, discrimination investigations, and homeless student services.

Student Activities Discussion

Unlike many agenda items requiring formal approval, the board is scheduled to discuss eighth-grade participation in high school activities. The agenda identifies this as a discussion item rather than an immediate vote, suggesting the board may evaluate current practice or consider future policy direction before taking action.

Financial Matters

The packet contains both routine financial reports and several notable expenditures.

Major contracts include:

• Edmentum: $42,603.75.
• CKLA elementary coaching: $22,800.
• West Music tubas: $15,732, with $7,732 reimbursed by the Fine Arts Boosters.
• Midwest Alarm Services inspections: $12,128.88.
• Apple music staff devices: $11,990.
• Renomads classroom design services: up to $12,500.

The board will also consider transferring $4,872.30 from inactive general fund resale accounts into the district's unassigned general fund balance.

Financial statements show substantial district cash balances, including approximately:

• General Fund: $8.21 million.
• Capital Projects Fund: $2.12 million.
• Local Option Sales and Services Tax Fund: $3.89 million.
• Physical Plant and Equipment Fund: about $408,726.
• Management Fund: approximately $851,113.
• Child Nutrition Fund: approximately $387,668.

Routine invoices include legal services, utilities, insurance-related expenses, instructional services, transportation fuel, athletic expenses, technology purchases, employee travel, concessions, and operational costs associated with closing FY26 and beginning FY27.

Policies, Ordinances, Resolutions, and Governance

Governance actions primarily focus on annual approvals rather than new district policy creation.

The board is expected to:

• Approve annual student handbooks.
• Approve employee handbooks.
• Adopt the substitute handbook.
• Appoint mandatory compliance coordinators.
• Approve insurance coverage.
• Authorize technology asset disposal.
• Transfer inactive account balances.
• Review discussion regarding eighth-grade participation in high school activities.

These actions establish administrative procedures and operational expectations for the new school year.

Reports, Presentations, and Informational Updates

The superintendent report appears as a standing agenda item.

The packet also includes:

• Monthly financial narratives.
• Cash balance reports.
• Revenue and expenditure comparisons.
• Budget expenditure reports.
• Personnel report.
• Donations received during June.
• Open enrollment updates.
• August activity calendar.

Public communications include a letter from Congressman Zach Nunn recognizing the girls soccer program.

Personnel, Appointments, and Organizational Matters

The consent agenda includes the July 20 personnel report for board consideration.

Open enrollment activity reflects continued student movement between districts. The packet lists one student transferring into North Polk from Ankeny while multiple students are identified as transferring to Ankeny, Bondurant-Farrar, Collins-Maxwell, and Saydel. Enrollment changes influence district planning, staffing, and state funding over time.

Mandatory coordinator appointments also establish organizational responsibilities for civil rights compliance, homeless education, migrant services, and investigation procedures.

Projects, Facilities, Infrastructure, and Operations

Several operational items support district facilities and long-term readiness.

These include:

• Annual fire and sprinkler inspections.
• Property and casualty insurance renewal.
• Classroom design work at Central Elementary.
• Facility use agreement with Grace Life Church.
• Apple technology for music staff.
• Disposal of obsolete technology equipment.
• Purchase of additional band instruments.
• Routine maintenance, utility, and operational expenditures reflected in monthly bills.

Together, these items support instructional spaces, safety systems, technology modernization, and district infrastructure.

Public Hearings and Opportunities for Community Input

Community members may provide comments during the public comments portion of the meeting.

Additional opportunities include comments from individual board members near the conclusion of the meeting. The meeting is scheduled at the North Polk High School Collaborative Center with a virtual participation option listed in the agenda. No separate public hearing is identified within the packet.

Community Impact

Students and families may see updated handbook expectations, expanded instructional supports through Edmentum and CKLA, improved music equipment, and possible future changes regarding eighth-grade participation in high school activities.

Employees will operate under updated handbook provisions and annual administrative appointments that clarify compliance responsibilities.

Taxpayers benefit from board oversight of major purchases, insurance renewals, fund transfers, and technology asset sales while monitoring year-end financial performance.

Community organizations remain active partners through the Fine Arts Boosters' financial contribution toward musical instruments and the Grace Life Church facility agreement.

Questions Community Members May Want to Ask

• What instructional outcomes are expected from the three-year Edmentum agreement?
• How will CKLA coaching improve elementary literacy instruction?
• Why was classroom design work prioritized at Central Elementary?
• What factors will guide future decisions about eighth-grade participation in high school activities?
• How frequently are district insurance coverages reviewed for competitiveness and cost?
• What technology equipment is being sold, and how was the $9,100 sale price determined?
• Are handbook revisions primarily procedural or do they include significant policy changes?
• How do recent open enrollment trends affect district planning?
• What long-term facility priorities remain after the current maintenance projects?
• How will the district measure success from the music technology and instrument investments?

Important Dates, Deadlines, and Next Steps

• July 20, 2026: Regular board meeting and consideration of all listed consent and new business items.
• 2026-27 School Year: Implementation of approved student and employee handbooks.
• 2026-27 School Year: Grace Life Church facility agreement takes effect if approved.
• FY27: Insurance coverage, curriculum coaching, instructional technology, compliance appointments, and other approved agreements begin.
• Future Board Meetings: Any additional action regarding eighth-grade participation in high school activities may follow the discussion held during this meeting.

Key Takeaways

• North Polk is preparing operationally for the 2026-27 school year.
• A three-year Edmentum agreement totaling $42,603.75 is proposed.
• Elementary literacy coaching would cost $22,800.
• Four new tubas are proposed with significant booster reimbursement.
• Annual insurance coverage is scheduled for approval.
• Every major student and employee handbook is being updated.
• Obsolete technology is proposed for sale for $9,100.
• Compliance coordinators are scheduled for annual appointment.
• The board will discuss eighth-grade participation in high school activities.
• Financial reports show strong year-end fund balances across multiple district funds.
• Routine personnel, donations, and open enrollment actions are included.
• Safety, facilities, technology, and instructional investments are major themes of the meeting.

Official Sources

• Meeting source: https://simbli.eboardsolutions.com/SB_Meetings/ViewMeeting.aspx?S=36030961&MID=25722
• Meeting listing: https://simbli.eboardsolutions.com/SB_Meetings/SB_MeetingListing.aspx?S=36030961
• Public body website: https://www.northpolk.org/board-of-education
• Meeting video: https://www.youtube.com/channel/UCbo-fVdZvpNnW1K-5BM7HtQ/streams
• Video channel: https://www.youtube.com/channel/UCbo-fVdZvpNnW1K-5BM7HtQ

About the Public Body

• Name: North Polk Community School District
• Organization type: school-district
• Government body: school-boards
• Location: Alleman, iowa
• County: Polk
• Provider: simbli

Keywords

North Polk Community School District, North Polk Regular Board Meeting, July 20 2026, school board, Alleman, Iowa, Comets, Edmentum, CKLA, curriculum coaching, property insurance, casualty insurance, Apple devices, West Music, tubas, Fine Arts Boosters, Central Elementary, Renomads, fire inspections, sprinkler inspections, employee handbook, student handbook, substitute handbook, technology disposal, open enrollment, fund balances, compliance coordinators, Grace Life Church, eighth grade activities