Meeting Overview
Meeting: Regular Monthly Board Meeting
Date and Time: August 10, 2026, at 5:30 PM
Location: Madrid Administration Building, 201 N Main Street, Madrid, Iowa 50156
The meeting materials identify the meeting as a regular monthly board meeting of the Madrid Community School District. The packet materials include agenda-related documents, financial reports, policy materials, operational documents, and resolutions prepared for board consideration.
Major Items Included in the Packet
Proposed General Obligation School Bond Election
The packet includes a resolution regarding a proposed election on the issuance of $4,300,000 in General Obligation School Bonds. The resolution describes the proposed use of bond funds as providing resources to:
- Build, furnish, and equip additions to the existing Junior-Senior High School.
- Include a Career Academy addition.
- Complete related remodeling, improvements, and site improvements.
The resolution states that the proposed special election would be held on Tuesday, November 3, 2026. The public measure described in the resolution asks whether the district should be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $4,300,000 for the described school facility improvements.
The resolution materials also include procedures for election notices, ballot preparation, and coordination with county election officials.
Interfund Loan Resolution
The packet includes a resolution approving an interfund loan transfer. The document states that the district identified a need for funds to cover beginning-of-year management fund expenses before the first major property tax deposit in October.
The proposed interfund loan described in the resolution includes:
- Transfer amount: $175,000
- Source fund: Sales Tax Fund
- Receiving fund: Management Fund
- Interest rate: 0.25%
- Repayment requirement: Repayment to the Sales Tax Fund with interest upon receipt of property tax disbursement, with repayment required by October 30, 2026.
The resolution also describes actions to be taken if repayment cannot occur by the stated deadline, including possible procedures under Iowa Code provisions.
Financial Report Summary
The packet includes a Board Report - Newspaper financial document covering posted transactions and the July 2026 processing month.
Reported fund activity includes:
Operating Fund
Listed operating fund payments include vendors such as:
- 20/20 Technologies LLC
- Central Iowa Distributing, Inc.
- Health Equity
- Heartland Area Education Agency
- Iowa Association of School Boards
- Joe Clark Construction
- SchoolStatus LLC
- SU Insurance Co.
- Windstream
The listed Operating Fund total is $48,241.03.
Student Activity Fund
The packet lists Student Activity Fund transactions totaling $1,806.85.
Management Levy Fund
The packet lists Management Levy Fund transactions totaling $285,531.60, including entries for Iowa Local Government Risk Pool Commission and NEREM & Associates, Ltd.
Other Fund Activity
Additional listed fund totals include:
- LOST - Local Option Sales Tax Fund: $20,502.00
- PPEL Fund: $1,375.00
- School Nutrition Fund: $537.71
- Self Insurance Fund: $12,376.63
The packet includes open enrollment actions for the 2026-27 school year. The document lists students moving into and out of the district, including grade level, school information, approval dates, notes, and student weighting.
The packet lists:
- Total open enrollment in weighting: 8.9
- Total open enrollment out weighting: 15.6
Examples of listed notes include HSAP, waived 90-day ineligibility, moves, and online enrollment circumstances.
Student Activity Program Policy
The packet includes Policy 504.06: Student Activity Program, identified as a draft policy. The policy states that participation in school activities is a privilege and describes school activities as opportunities that promote student interests and abilities.
The policy addresses:
- Student opportunities to participate in school activities.
- Conditions under which participation may be limited.
- Requirements related to eighth-grade students participating in high school athletics.
- Administrative procedures for implementing activity requirements.
The policy also references legal requirements and related Iowa Code provisions.
Eighth Grade High School Athletic Eligibility Materials
The packet includes guidance and a contract related to eighth-grade participation in high school athletics. The document describes eligibility under Iowa House File 2591 and states that eighth-grade students may participate in interscholastic athletic contests and competitions provided by a school district on the same basis as grades nine through twelve.
The materials describe a three-step transition process:
- Coach initiation and recommendation.
- Consultation involving district athletic personnel, the student-athlete, and parents/guardians.
- Formal contract execution before roster activation.
The document also describes requirements and considerations related to:
- Junior high participation eligibility after joining a high school roster.
- Physical safety considerations.
- Academic eligibility requirements.
- Required physical examinations.
Snow Removal Request Materials
The packet includes an annual snow removal template outlining requested services and pricing categories. Listed service categories include:
- Roadway plowing.
- Parking lot cleaning.
- Salt application.
- Sidewalk shoveling and treatment.
- Fall preparation work.
- Spring cleanup.
- Additional time-and-material services.
The document also lists potential charges for moving snow piles or hauling snow at an hourly rate.
Board Meeting Schedule
The packet includes the 2026-2027 Board of Education meeting schedule. Meetings are generally scheduled for 5:30 PM at the Madrid Administration Building.
The schedule also lists future dates, including public budget hearings scheduled for March 22, 2027, and April 5, 2027.
The document states that agendas will be posted publicly at the administrative building and on the school website.
Summary of Packet Topics
The meeting packet covers:
- A proposed $4.3 million general obligation bond election for school facility improvements.
- A proposed $175,000 interfund loan transfer.
- District financial transactions and fund activity reports.
- Open enrollment actions for the 2026-27 school year.
- Student activity policy materials.
- Eighth-grade athletic eligibility procedures.
- Snow removal service planning materials.
- The upcoming Board of Education meeting schedule.
All information above is summarized from the provided meeting packet materials only.
