East Union Comm School District Packet Summary — 2026-07-20
Regular Board Meeting
Monday, July 20, 2026 — 6:30 p.m.
Collaborative Learning Center, MS/HS
Key Items on the Agenda
The East Union Comm School District Board is scheduled to consider a substantial mix of facilities, policy, technology, curriculum, personnel, and operational items. The agenda also includes a facilities assessment presentation, discussion of a School Resource Officer, administrative reports, public comment, and multiple contracts recommended for approval.
Facilities Assessment and Long-Range Planning
Denovo is scheduled to present the district's facilities assessment. The assessment examined building assets across areas including interiors, exteriors, accessibility, life safety, mechanical and plumbing systems, electrical systems, technology, and site conditions.
The assessment identifies several areas for longer-term planning:
- 43% of district assets are reported as beyond or within five years of their expected useful life.
- At the elementary school, 59% of assets are beyond or within five years of expected useful life, and 26% are identified in poor or critical condition.
- Elementary concerns include HVAC equipment, interior finishes, paving, windows, and aging electrical systems. The assessment identifies the parking lot and drives as a primary deficiency.
- Junior-senior high findings include aging HVAC equipment, windows needing planned replacement, deteriorating site paving, accessibility concerns in locker rooms and the weight room, and older electrical distribution equipment.
- Athletic and outbuilding findings include deteriorating football and baseball structures, poor-condition baseball fencing and dugouts, drainage concerns, accessibility issues, and a recommendation for full replacement of baseball field lighting.
- A staff and faculty survey received 30 responses, with storage and functional space, windows and lighting, HVAC and comfort, and athletics/activities among the areas most frequently identified for improvement.
The assessment is intended to lead into a master-planning process rather than immediate approval of a specific construction program. Proposed next steps include a board workshop and staff listening session in fall 2026, followed by facility committee work from late fall through winter. The packet anticipates community and staff feedback in spring 2027 and board workshops to finalize a master plan and finance plan in spring-summer 2027.
School Resource Officer
A School Resource Officer item is scheduled for board discussion. The agenda identifies it as a discussion item but provides no additional substantive description in the packet, so no specific proposal, cost, staffing arrangement, or recommended action is stated.
Contracts and Technology
Imagine Learning — $42,139.57
Administration recommends approval of an Imagine Learning LLC contract for $42,139.57 for the 2026-2027 school year. The services include online instructional resources for grades 6-12, including courseware, career and technical education offerings, and specialized instructional support.
The supporting quote runs from August 1, 2026 through July 31, 2027 and includes multiple Edgenuity and Imagine Learning products.
Attendance Pro — $5,602 First Year
The board is scheduled to consider a parent-facing student absence management platform called Attendance Pro. The proposed system is intended to simplify absence reporting for families and automate attendance-tracking information for administrators.
The packet lists a negotiated first-year price of $5,602, including a 15% annual discount and an 80% setup discount. Administration recommends approval of the software license and onboarding proposal.
A $5,900 Kidwell security project is recommended for approval. The project would replace the main-entry video intercom with a Verkada TD63 unit.
The existing functioning TD52 unit would then be relocated to another entrance, with Kidwell providing a new data connection for the secondary location. The proposal is intended to improve security coverage while reusing existing equipment.
Infant & Toddler Center Equipment Maintenance
Administration recommends expanding the district's equipment maintenance arrangement with SU Insurance Company to cover HVAC and environmental-control components at the Infant & Toddler Center.
Supporting materials identify a $28,586 total annual SU cost and describe corrective maintenance coverage that includes covered electrical and mechanical breakdowns, parts, labor, travel, preventive maintenance, and certain other services. The agenda recommendation is to approve the contract amendment for the Infant & Toddler Center as presented.
Vista Time
The board is also scheduled to consider an agreement with Vista Software LLC for Vista Time, a cloud-hosted employee time-clock and payroll-tracking platform. Administration recommends adding the software access and support agreement.
Handbooks and Student Rules
2026-2027 Student Handbooks
Administration recommends approval of updated Elementary and Secondary Student Handbooks for 2026-2027. The agenda describes the revisions as aligning the handbooks with current district policy, updating procedures, and clarifying requirements.
Among the provisions contained in the proposed handbooks are updated rules governing student attendance and personal electronic devices. The elementary handbook states that K-5 students may not bring cell phones without prior principal permission and generally prohibits possession or use of personal electronic devices during instructional time. The secondary handbook similarly prohibits use or possession of personal electronic devices during instructional time, with specified educational and student-specific exceptions.
The secondary handbook also contains attendance requirements tied to extracurricular eligibility. Students participating in extracurricular competitions are expected to remain above 85% attendance to participate, beginning with the first 4½-week grade check.
Employee Handbook
Administration recommends approval of the updated 2026-27 Employee Handbook. The agenda identifies several revisions:
- Reconciliation of school-calendar information with contract charts.
- Completion of previously blank hourly-schedule fields.
- Removal of redundant workplace rules.
- Updates to historical IPERS rate references.
- Addition of state-mandated Violent Student Disruption Recovery Leave.
- Bereavement language providing up to six days of leave per school year, reflecting district practice.
The proposed Violent Student Disruption Recovery Leave provides up to three days of paid physical-recovery leave for a teacher injured because of a student's violent disruption, with possible additional paid recovery time when supported by physician documentation and provided by law.
Policy and Governance Items
New Board Policies — First Reading
The board is scheduled to conduct a first reading of proposed new policies for 2026-2027. According to the agenda, the new policies address modern electronic communications and remote-work protocols.
Administration recommends approving the first reading.
Existing Policies — Proposed Waiver of First Reading
Separate revisions to existing policies include changes involving student attendance and travel reimbursement guidelines. The packet says the changes are intended to align district practices with updated state reporting deadlines and federal rates.
The Policy Committee recommends that the board waive the standard first reading and proceed to the second and final reading of the revisions.
Other Proposed Actions
Joyful Sparks Preschool
The board is scheduled to consider a contract between East Union Community School District and Joyful Sparks Preschool for operation of a preschool program under the Statewide Voluntary Preschool Program for four-year-old children.
The proposed program calls for 10 hours of instruction per week, excluding recess. Administration recommends approval of the contract as presented.
Obsolete Equipment
Administration recommends authorizing disposal of obsolete or unusable district property, including expired art supplies and broken tables.
Technology equipment proposed for disposal includes:
- 36 access points
- 2 switches
- 1 firewall
- 2 desktop printers
- 17 computers/tablets
- 1 document camera
Consent Agenda
Administration recommends approval of the consent agenda, which includes minutes, financial reports, invoices, personnel changes, open-enrollment requests, trips, fundraisers, and contracts.
Personnel items listed include four resignations and two proposed assignments. The proposed assignments include a Head Archery Coach at $4,098 per year and an Elementary Paraprofessional at $13.50 per hour.
The packet also lists five outgoing open-enrollment requests: one kindergarten student to Murray, three students to Creston — two ninth-graders and one kindergarten student — and one ninth-grade student to Winterset.
Financial and Administrative Reporting
The July School Business Official report focuses on closing FY26 and preparing for state reporting and the district's financial audit. Completed or underway work includes special-education and open-enrollment tuition billing, federal special-education reimbursement claims, year-end accounting entries, payroll accruals, and preparation of the Certified Annual Financial Report, Special Education Supplement, and Annual Transportation Report ahead of a September 15 deadline.
The July invoice report contains expenditures across several district funds. Reported fund totals include:
- General Fund: $453,347.30
- Management Fund: $256,892.51
- School Nutrition: $9,662.45
- Child Care Fund: $5,229.23
- Activity Fund: $4,139.25
- Local Option Sales Tax: $1,120.60
These invoices are included within the consent agenda rather than presented as separate proposed contracts.
The agenda provides 20 minutes for public comment, with a three-minute limit per person if needed. Comments may address agenda and non-agenda matters, although the board is not required to respond.
The packet identifies the next scheduled regular board meetings as:
- August 17, 2026 at 6:30 p.m.
- September 21, 2026 at 6:30 p.m.
What to Watch at the Meeting
The facilities assessment is one of the meeting's most consequential long-range items because it begins a process expected to move from condition findings into project prioritization, community participation, master planning, and eventually financing decisions.
For immediate board action, the agenda includes several technology and operational commitments, including the $42,139.57 Imagine Learning renewal, $5,602 Attendance Pro proposal, and $5,900 security intercom project, along with handbook and policy changes that could affect students and employees during the 2026-2027 school year.
The School Resource Officer item is also scheduled for discussion, but the packet does not provide enough substantive information to establish what arrangement or action, if any, will be considered.
This Civic Translator packet summary is based on publicly available meeting materials provided by East Union Comm School District for the July 20, 2026 Regular Board Meeting.
Civic Translator summarized publicly available meeting materials.
