AC School Board Agenda Explained — August 19, 2026. Civic Translator infographic generated from public meeting materials.
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Generated from official public meeting materials.
This summary was created from publicly available agenda, supporting documents, reports, attachments, packets, and other official pre-meeting materials published for the Adair-Casey Community School District School Board meeting.
Civic Translator uses automated and AI-assisted publishing workflows. Official government records, agendas, packets, minutes, recordings, and notices remain the authoritative source.
The Adair-Casey Community School District board is scheduled to consider a broad set of policy, financial, operational, and school-year preparation items. Major agenda items include the district's 2024-25 audit, a large package of Iowa Association of School Boards policy updates, annual policy reviews, 2026-27 staff and student handbooks, and the proposed purchase of an enclosed trailer.
Key Items on the Agenda
2024-25 Audit Report
The board is scheduled to consider approval of the district's audit for the fiscal year ended June 30, 2025. The independent auditor issued unmodified opinions on the district's financial statements.
Financial highlights in the audit include:
Total district net position increased $632,834, or 6.94%, to $9,753,179.
Total revenues were $6,712,338, up 1.76% from the prior year.
Total expenses were $6,079,504, up 11.13%.
The General Fund balance increased from $1,582,640 to $1,747,094.
Combined governmental fund balances increased from $6,655,280 to $7,382,632.
The Capital Projects Fund balance increased from $4,484,452 to $5,149,099.
Actual revenues exceeded the district's budgeted revenues by $510,556.
The packet recommends a motion to approve the 2024-25 audit report as presented.
Audit Findings and Financial Controls
The audit identifies segregation of duties as a material weakness in internal control. The finding reflects the district's limited number of office employees and notes that individual employees have responsibilities spanning multiple parts of certain financial processes. The auditor recommends reviewing procedures to obtain the maximum practical segregation of duties, and the district's response describes additional review and oversight procedures already being used.
Other audit findings include:
Certified enrollment reported to the Iowa Department of Education was overstated by . The audit recommends resolving the discrepancy with state agencies.
The district's Certified Annual Report was not submitted on time. The district's response states that it plans to ensure future reports are submitted before the deadline.
The Enterprise Preschool Fund had a $58,505 deficit in unrestricted and total net position at June 30, 2025.
The Preschool Fund also owed the General Fund $58,505 through an outstanding interfund loan. The auditor recommends repayment in accordance with applicable requirements; the district's response indicates it has sought guidance from the Iowa Department of Education regarding a possible resolution.
The audit reported no matters of noncompliance in its financial-statement findings and no expenditures identified as failing the public-purpose standard.
Policy and Governance Items
IASB Policy Primer Update #34 — Second Reading
The board is scheduled for a second reading of a substantial package of Iowa Association of School Boards policy updates. The packet recommends approving the second reading as presented.
The updates span civil rights, governance, student policies, finance, technology, instructional programs, records, medication, employment, and other areas. The materials include several distinct IASB updates issued during 2026.
Notable subjects include:
Civil rights and nondiscrimination: Policy 102 and related grievance procedures and forms are updated to reflect Iowa Department of Education guidance and current state and federal requirements.
School finance: Updates address conflicts of interest, financial records, fiscal management, investments, purchasing and bidding, federal awards, time-and-effort reporting, district records, and technology/data security.
Public meeting notice: Policy 210.05 reflects changes to public-notice requirements.
Student behavior: New Policy 503.11 and accompanying regulations address disruptive behavior and procedures for student removal, including provisions for students with individualized education programs.
Technology: Policy 605.04 and a new technology-adoption checklist address requirements involving digital instruction and one-to-one device programs.
Gifted and talented education: Updated policy and a new regulation address uniform procedures for screening, identifying, and serving students.
Student expression and conduct: Updates cover student free speech, student conduct, and activity participation.
Federal funds: New Policy 705.05 addresses federal awards compliance, while new Policy 706.04 establishes expectations for documenting employee time and effort charged to federal programs.
Some policy changes are administrative, while others respond to substantive changes in state or federal law.
Annual Policy Review — Second Reading
A separate action item covers the second reading of policies subject to required annual review. The packet explains that laws and rules require the board to review a selected group of policies annually, while the remainder of board policies must be reviewed at least every five years.
The materials include policies concerning long-range needs assessment, graduation requirements, parent and family engagement, education records, student directory information, and student library circulation records. The packet recommends approving the second reading as presented.
Graduation Requirements
Materials accompanying the annual policy review include proposed graduation-credit requirements. The document lists proposed requirements by current grade cohort:
Seniors: 62 credits
Juniors: 64 credits
Sophomores: 66 credits
Freshmen and subsequent classes: 70 credits
The supporting document also indicates that the number of credits available to students through the district's schedule is expected to increase for 2026-27.
Staff and Student Handbooks
The board is scheduled to consider the 2026-27 Certified and Classified Staff Handbooks, with a recommendation to approve the employee handbooks as presented.
A separate action item calls for consideration of 2026-27 student handbooks. Supporting materials include:
GC Elementary Student Handbook
AC Elementary Student Handbook
AC/GC Junior High Student Handbook
AC/GC High School Student Handbook
2026-27 Coaches Handbook
8th Grade to High School Contract
The packet recommends approval of the student handbooks as presented.
Transportation and Facilities
Transportation Review
The transportation report says the district has retained its bus drivers for the coming school year and continues to have part-time drivers available for route and activity coverage. The district also added another qualified part-time driver trained through Adair-Casey's in-house ELDT-certified training site.
The report says the bus fleet traveled 64,727 miles during the recently completed fiscal year, compared with 55,973 miles the previous year. The increase is attributed to Adair-Casey covering two afternoon shuttles and providing transportation for high school activities.
Four-wheel district vehicles traveled 38,755 miles, down from 58,749 miles the prior year. The report attributes the decrease primarily to reduced special-education transportation outside the district.
Bus No. 7, a 2007 model with approximately 139,576 miles, is rated below average and remains in use on an afternoon route. The report notes exterior rust and describes the bus as approaching 20 years old.
The transportation report estimates:
A new Blue Bird bus at approximately $147,500.
Three-year-old buses coming off lease at approximately $75,000, with expected mileage of roughly 35,000 to 45,000 miles.
The report presents off-lease buses as a possible lower-cost alternative to purchasing new.
Bus-Washing Equipment
The transportation report also describes a potential replacement for the district's existing pressure-washing equipment. A Hotsy unit is quoted at $8,852.83 after a $2,213 promotional reduction, described in the packet as a 20% price reduction.
Facility Planning
The superintendent's update reports that staff met with architects regarding possible remodeling of the Junior High and Elementary entryways, office spaces, and restrooms. Architects are working on an initial set of plans and a corresponding cost estimate based on staff feedback.
No construction approval or project cost is presented in this update.
Proposed Enclosed Trailer Purchase
The board has a district-specific action item to consider purchasing a 2026 enclosed trailer.
The packet says the existing trailer has served Guthrie Center and AC/GC for many years but now needs replacement. The proposed trailer would be similar in size and used for football and band trips as well as other district activities and needs.
If approved, the district plans to add AC/GC graphics to the trailer. The packet states that the purchase would use PPEL funds. The agenda recommends approving the purchase as presented; the packet does not provide a definitive purchase price in the extracted text.
Financial Reports and Consent Agenda
The agenda includes July financial reports covering cash balances, bank reconciliation, student activity accounts, prepaid bills, and monthly board bills.
The July cash report includes ending balances such as:
General Fund cash: $1,595,354.10
Activity Fund cash: $22,392.64
Management Fund cash: $224,431.45
SAVE cash: $2,504,464.71
PPEL cash: $2,634,197.07
School Nutrition Fund cash: $110,338.37
Preschool cash: negative $58,504.75
The consent agenda also includes July 15 board meeting minutes, open enrollment, resignations, contract recommendations, and gifts, grants and bequests.
Contract recommendations listed in the agenda include positions or contract changes for Kylie South, Taylor Rochholz, Jacob Joilet, Laurel Lehman, Bill Messinger, and Phil Brown. The packet specifies a $2,081.75 stipend for the junior high wrestling assignment listed for Bill Messinger, with the expense assigned to Adair-Casey through the whole-grade-sharing billing arrangement.
The packet reports no gifts received in July.
Back-to-School and Staffing Update
The superintendent's report says the districts welcomed 12 new staff members as preparations continued for the new school year. Staff orientation included onboarding, review of education-related law changes, team-building, and work related to Professional Learning Communities.
The update also lists open positions across the shared school system, including special-education paraprofessional positions and openings in food service, grounds, special education, and coaching or extracurricular assignments.
Upcoming Dates
The packet identifies several upcoming school-calendar and board dates:
August 25: First day of school
September 4 and 7: No school for the Guthrie County Fair and Labor Day
September 16 at 7:00 PM: Joint regular board meeting at AC/GC High School
What to Watch at the Meeting
Several agenda items could have longer-term implications beyond routine monthly business:
Audit response: The board is being asked to accept an audit containing a material weakness related to segregation of duties, an enrollment reporting discrepancy, a late Certified Annual Report, and unresolved Preschool Fund/interfund-loan issues.
Policy changes: The second-reading package includes extensive changes prompted by 2026 legislation and updated state and federal requirements, including policies on student behavior, technology, public notice, civil rights, finance, and gifted education.
Graduation requirements: Supporting materials propose different graduation-credit thresholds by student cohort, eventually reaching 70 credits for freshmen and subsequent classes.
Transportation planning: The district is weighing aging fleet needs against substantially different pricing for new and off-lease buses.
Facilities: Architects are developing initial plans and cost estimates for Junior High and Elementary entryway, office, and restroom remodeling.
Trailer purchase: The board is scheduled to consider replacing the district's enclosed trailer using PPEL funds, although the extracted packet does not establish a final purchase price.
Source Information
The official public-body packet source for this meeting is the Adair-Casey Community School District meeting page provided through Simbli.
