The Coralville City Council’s August 11, 2026 regular meeting focuses on a mix of city infrastructure improvements, public safety investments, grant-supported programs, and completion of ongoing construction projects. Several agenda items involve contracts, resolutions, and funding agreements that affect city facilities, utilities, transportation safety, and environmental programs.
A major facilities item is the proposed Fire Station #1 HVAC DDC Control Update, a project intended to replace aging building automation components before existing systems become obsolete. The proposed $61,800 project would upgrade controllers, graphics, thermostats, variable air volume equipment, and related hardware and software.
The council will also consider several public safety matters. These include creating a new Police Sergeant candidate assessment process after the current eligibility list expired and a planned retirement later in the year, as well as accepting a $23,900 Iowa Governor’s Traffic Safety Bureau grant to support targeted enforcement, education, training, and safety equipment.
Infrastructure and environmental work are also highlighted. The council will consider accepting the completed Sanitary Sewer Rehabilitation project, which had a final completed construction cost of $269,715.85, and will review grant-supported urban forestry work that will provide funding for a seasonal staff position focused on tree management and public engagement.
The meeting will begin at 6:30 PM at City Hall, 1512 7th Street. Residents may attend, participate in public hearings or citizen comments, or submit written comments to the City Clerk’s office before 5:00 PM on August 11, 2026.
Major Discussion and Action Items
Fire Station #1 HVAC DDC Control Update
The council will consider accepting a proposal and awarding a contract for improvements to the heating, ventilation, and air conditioning control systems at Fire Station #1.
The project is part of a broader effort to update building automation systems that control heating and cooling functions in city facilities. Staff reported that the current controllers, graphics, and operating system were identified as becoming obsolete by 2029.
The recommended project would replace master and local controllers, update system graphics, improve thermostat operation, and upgrade related hardware and software. The work would restore more direct control over heating and cooling systems rather than relying on outdated control methods.
Basepoint Building Automations submitted the lowest responsible proposal at $61,800. The project is funded through a special HVAC Controller Update reserve line established with the FY2024 budget and beyond.
If approved, construction is expected to be scheduled during fall 2026.
The council will consider approving a memorandum of understanding with Cayler Consulting, LLC to conduct a promotional assessment center for the rank of Police Sergeant.
The city’s current list of sergeant candidates has expired, and Police Chief Kyle Nicholson reported that one current sergeant plans to retire later in 2026. The Civil Service Commission approved using the assessment center process to develop a new candidate list.
The estimated cost is $4,975, which is budgeted in FY2027. The assessment process will include consulting services, assessors, professional services, travel-related costs, meals, lodging, and supplies.
The assessment center will provide an advisory evaluation process, while final promotion decisions remain the responsibility of the City of Coralville under applicable city and state requirements.
Sanitary Sewer Rehabilitation Project Completion
The council will consider accepting the Sanitary Sewer Rehabilitation project as complete and approving final project payments.
The project was performed by Municipal Pipe Tool Co., LLC and involved rehabilitation work along the Oakdale Boulevard extension area. Engineers from Veenstra & Kimm certified that the completed work was substantially in accordance with project plans and specifications.
A change order increased the contract amount by $1,191.56 due to additional investigation, cleaning, pipe rehabilitation adjustments, and related work.
The final completed construction cost was $269,715.85. The council will also consider approval of Pay Estimate No. 5 for $43,321.71 and release of $8,091.48 in retainage after the required waiting period.
The project provides continued maintenance and improvement of the city’s sanitary sewer system.
Governor’s Traffic Safety Bureau Grant
The council will consider approving a grant agreement with the Iowa Governor’s Traffic Safety Bureau for the FY2027 Highway Safety Grant program.
The grant award totals $23,900 and does not require matching city funds. Coralville Police Department has participated in this grant program for more than 25 years.
Funding will support:
- High-visibility traffic enforcement focused on occupant restraint, impaired driving, speed, hands-free violations, and move-over violations
- Educational presentations and public safety activities
- Traffic safety training and related travel
- Purchase of a radar unit, speed radar sign, and preliminary breath tester
The grant period runs from October 1, 2026 through September 30, 2027.
Urban Forestry Development Grant
The council will consider authorizing an Iowa Department of Natural Resources subrecipient grant agreement for community forestry improvements.
The $50,000 grant is supported through the USDA Forest Service Inflation Reduction Act program, with the Iowa Department of Natural Resources serving as the pass-through agency.
The grant will fund a two-year seasonal staff position focused on improving management, care, and public engagement related to trees in parks, natural areas, and public rights-of-way.
The program is expected to run from July 2026 through May 2028. The forestry position will also help support a separate $30,000 tree planting project planned for fall 2026.
Clear Creek Stream Mitigation Bank Year 2 Monitoring
The council will consider accepting proposals and awarding a monitoring contract for the second year of the Clear Creek Stream Mitigation Bank program.
The monitoring work will evaluate vegetation and tree viability, verify stream conditions, survey wetlands, review established cross-section points, and provide reporting to the U.S. Army Corps of Engineers.
The project supports continued environmental compliance and evaluation of restoration efforts.
Financial Matters
Several financial actions appear on the agenda, including major contracts, grants, purchases, and project payments.
The Fire Station #1 HVAC DDC Control Update has a proposed cost of $61,800, funded through an established HVAC controller update reserve line.
The Police Sergeant assessment center is estimated at $4,975 and is funded through the FY2027 budget.
The Sanitary Sewer Rehabilitation project had a final completed cost of $269,715.85. A final payment request of $43,321.71 is scheduled for consideration, along with release of $8,091.48 in retainage after 30 days.
The Governor’s Traffic Safety Bureau grant provides $23,900 in federal funds for enforcement, education, training, and equipment.
The Urban Forestry Development Grant provides up to $50,000 in reimbursable funding for forestry workforce development activities.
The consent calendar includes additional payments and purchases, including:
- $35,000 for replacement of PLC controls at the 3rd Avenue Sanitary Lift Station
- $29,027.25 for WWTP Biosolids Transfer Pump repairs
- $13,980 for a Neptune MRX 920 Mobile Data Collector for the Water Department
- $13,500 for North Parking Ramp Drive curb and bollard replacement
- $14,265 maximum funding for operation and maintenance of streamgaging equipment through a U.S. Geological Survey agreement
Policies, Ordinances, Resolutions, and Governance
The meeting includes multiple resolutions authorizing contracts, grant agreements, and project acceptance.
The council will consider resolutions related to:
- Awarding the Fire Station #1 HVAC DDC Control Update contract
- Approving the Police Sergeant promotional assessment center agreement
- Accepting completion of the Sanitary Sewer Rehabilitation project
- Approving the Governor’s Traffic Safety Bureau grant agreement
- Authorizing execution of the Iowa DNR Urban Forestry Development Grant agreement
The meeting also includes a work session after the regular council meeting with discussion topics including the City Clerk Report, Purchasing Policy Discussion, and City Administrator time.
The agenda includes reports from the City Administrator, Mayor, City Attorney, and council committees.
The packet also includes project memoranda from city staff explaining the purpose, funding sources, and expected outcomes of several proposed actions.
The Fire Station HVAC memorandum explains the need to modernize building controls before current technology becomes obsolete.
The Parks Superintendent memorandum explains that the forestry grant will support workforce development and expanded management of public trees.
The Police Chief memoranda describe the need for updated promotional processes and continued traffic safety programming.
Personnel, Appointments, and Organizational Matters
The council will consider a process to establish a new Police Sergeant candidate list through an assessment center.
The current sergeant candidate list has expired, and the city anticipates a vacancy due to a planned retirement later in the year.
The assessment process will be conducted by Cayler Consulting, LLC, with the consultant serving in an advisory role. The city will make final personnel decisions according to applicable requirements.
The urban forestry grant will support creation of a temporary staff position focused on forestry initiatives.
Projects, Facilities, Infrastructure, and Operations
Several operational projects are before the council.
The Fire Station #1 HVAC project will improve building system reliability and replace outdated controls.
The Sanitary Sewer Rehabilitation project has reached completion after construction and rehabilitation work in the Oakdale Boulevard area.
The city’s water and wastewater systems continue to receive maintenance through multiple engineering, equipment, and repair expenditures.
The Clear Creek Stream Mitigation Bank monitoring contract will continue evaluation of environmental restoration performance.
The city’s forestry program will expand through grant-supported staffing and tree management activities.
The meeting agenda states that residents may attend the council meeting and participate in public hearings or citizen comments.
Written comments may be submitted to the City Clerk’s office at City Hall, 1512 7th Street, Coralville, Iowa, or by email no later than 5:00 PM on August 11, 2026.
The agenda does not identify a specific public hearing topic in the provided materials.
Residents may see impacts from several areas discussed at the meeting.
Fire Station #1 improvements are intended to maintain reliable city facilities and modernize building systems.
Public safety grant funding supports traffic enforcement, education, and equipment intended to improve roadway safety.
Sanitary sewer rehabilitation helps maintain essential infrastructure and reduce future system issues.
Urban forestry funding supports additional city capacity for tree maintenance, environmental stewardship, and public engagement.
Taxpayers may be affected through city spending decisions, grant-supported programs, and infrastructure investments approved by the council.
- What long-term savings or operational improvements are expected from the Fire Station #1 HVAC upgrade?
- How will the city evaluate whether the traffic safety grant improves roadway safety outcomes?
- What areas will receive priority attention from the new forestry position?
- How will the city measure the success of the urban forestry grant program?
- What future maintenance needs are expected after completion of the sanitary sewer rehabilitation project?
- How will the Police Sergeant assessment process be structured and evaluated?
- Are additional HVAC upgrades planned for other city facilities after Fire Station #1?
- What environmental improvements will be tracked through Clear Creek Stream Mitigation Bank monitoring?
- How will residents be informed about forestry projects and tree-related activities?
- What purchasing policy changes may be discussed during the work session?
Important Dates, Deadlines, and Next Steps
- August 11, 2026, 6:30 PM: Coralville City Council regular meeting at City Hall, 1512 7th Street.
- August 11, 2026, 5:00 PM: Deadline for written public comments submitted to the City Clerk.
- Fall 2026: Expected scheduling of Fire Station #1 HVAC DDC Control Update work if approved.
- October 1, 2026 – September 30, 2027: Governor’s Traffic Safety Bureau grant performance period.
- July 1, 2026 – May 31, 2028: Urban Forestry Development Grant agreement period.
- October 15, 2026: First listed forestry grant invoice deadline for July–September 2026 expenses.
- July 31, 2026: Completion date established for the Sanitary Sewer Rehabilitation project.
- 30 days after project acceptance: Scheduled release of sewer project retainage.
Key Takeaways
- Coralville City Council will consider a $61,800 HVAC control modernization project for Fire Station #1.
- The HVAC project is intended to replace aging building automation components before they become obsolete.
- The council will consider a $4,975 Police Sergeant promotional assessment center agreement.
- The Sanitary Sewer Rehabilitation project was completed with a final construction cost of $269,715.85.
- The council will consider final sewer project payments and acceptance of completed work.
- Coralville is seeking approval of a $23,900 Governor’s Traffic Safety Bureau grant for enforcement, education, and equipment.
- The city will consider a $50,000 urban forestry grant supporting a two-year forestry staff position.
- The Clear Creek Stream Mitigation Bank program will continue environmental monitoring during its second year.
- The meeting includes discussion of purchasing policy during a work session after the regular meeting.
- Residents may participate through attendance, citizen comments, or written submissions before the meeting deadline.
Official Sources
About the Public Body
- Name: City of Coralville
- Organization type: municipality
- Government body: city-council
- Location: Coralville, iowa
- County: Johnson County
- Provider: agendacenter
Keywords
City of Coralville, Coralville City Council, city council meeting, municipal government, Johnson County Iowa, Fire Station #1 HVAC, HVAC DDC controls, police sergeant assessment center, Cayler Consulting, sanitary sewer rehabilitation, Oakdale Boulevard, Governor’s Traffic Safety Bureau, highway safety grant, traffic enforcement, urban forestry grant, Iowa Department of Natural Resources, community forests, Clear Creek Stream Mitigation Bank, infrastructure projects, public safety, wastewater, water department, capital improvements, city operations, FY2027
