School Board Agenda & Packet Summary – Colonial School District – January 13, 2026

Meeting Information

• Public Body: Colonial School District
• Organization Type: school-district
• Government Body: school-boards
• Meeting Title: REGULAR SESSION - Jan 13 2026
• Meeting Date: 2026-01-13
• City: New Castle
• County: New Castle
• State: delaware
• Meeting Source URL: https://colonialschooldistrict-org.community.diligentoneplatform.com/Portal/MeetingInformation.aspx?Org=Cal&id=467
• Meeting Listing URL: https://colonialschooldistrict-org.community.diligentoneplatform.com/Portal/
• Public Body Website: https://www.colonialschooldistrict.org/board-of-education
• Meeting Video URL: https://www.youtube.com/channel/UCwn6z9IPhzSu0qjZKzcXUHw/streams
• Video Channel URL: https://www.youtube.com/channel/UCwn6z9IPhzSu0qjZKzcXUHw

What Community Members Should Know

The January 13, 2026 regular meeting centers on several significant operational and capital decisions affecting Colonial School District. The largest action item is approval of nearly $27 million in construction contracts for the new John G. Leach School, while also reviewing major capital construction updates and ongoing facility improvements. The packet also includes budget monitoring, security upgrades at William Penn High School, personnel actions, school choice reports, and routine governance matters.

Capital construction is the dominant theme. District administration is seeking approval to award approximately $26.96 million in base construction contracts for the John G. Leach School after receiving proposals from 97 bidders. Several project alternates would be deferred until additional funding becomes available, while certain bid packages will be rebid or rejected as recommended by the construction manager.

The Operations and Finance materials indicate the Board continues monthly monitoring of revenues, expenditures, and property tax collections through the November 30, 2025 Budget Variance Report. The consent agenda also includes William Penn High School security renovation documents, food service purchasing, and other operational matters intended to maintain district facilities and services.

Education and personnel items continue routine district operations. The Board will review school choice administrative approvals, approve an international William Penn High School student trip to Iceland scheduled for 2027, and consider numerous hiring, reassignment, resignation, retirement, coaching, and support staff recommendations affecting schools across the district.

Major Discussion and Action Items

John G. Leach School Construction Contract Awards

The Board is scheduled to consider one of the largest financial actions in the packet: awarding contracts for Bid Package A associated with construction of the John G. Leach School.

According to the district's construction manager, EDiS, bids were received from 97 bidders. After review, the recommendation is to award base contracts totaling $26,961,477 while rejecting or rebidding selected portions where appropriate.

Several alternates—including playgrounds, additional walking surfaces, greenhouse work, vocational equipment, enhanced security glazing, and other optional improvements—would be deferred until additional funding is secured. Landscaping and waterproofing packages received no bids and are expected to return for future bidding.

This decision establishes the primary construction contracts while preserving flexibility for enhancements if future funding becomes available.

Facilities and Major Capital Construction

The Board will receive updates from the WE Improve Facilities and Construction program together with information from the Major Capital Construction Review Committee.

These updates allow Board members and the public to monitor ongoing capital projects, construction progress, planning activities, scheduling, and implementation of district facility improvements.

Because multiple schools are affected by ongoing capital work, these reports help the Board oversee timelines, budgets, and coordination across the district.

William Penn High School Security Improvements

The consent agenda includes documentation for security renovations at William Penn High School.

While the packet primarily references supporting design documents rather than lengthy narrative explanations, inclusion of these materials indicates continued investment in campus safety infrastructure as part of broader district facility improvements.

The security work complements the district's ongoing capital planning and represents another major facilities initiative requiring Board oversight.

Budget Monitoring and Financial Oversight

District administration presents its Budget Variance Report through November 30, 2025.

The report reviews:

• Revenue collections
• Expenditures
• Property tax receipts
• State funding
• Local funding
• Restricted revenues

The report reflects that approximately 42% of the fiscal year has elapsed and allows Board members to compare actual receipts and spending against adopted budgets.

Regular variance reporting provides early identification of significant deviations that may require future budget adjustments.

Student Enrollment and School Choice

Education items include administrative approval of Good Cause school choice requests and school choice terminations.

The packet reports:

• Four Good Cause Choice invitations based on changes of residence affecting Eisenberg, George Read, Wilbur, and William Penn.
• One parent-requested school choice termination involving William Penn High School.

These reports help the Board monitor enrollment movement while protecting individual student privacy.

International Student Travel

The Board is asked to approve a William Penn High School class trip to Iceland scheduled for June 22–29, 2027.

Although the trip occurs well into the future, Board approval is generally required well in advance for international educational travel involving planning, fundraising, scheduling, and student participation.

Personnel Actions

Personnel recommendations span certified and classified employees throughout the district.

Items include:

• Teacher hiring
• Paraeducator hiring
• Transportation staffing
• Secretarial appointments
• Custodial staffing
• Coaching assignments
• Reassignments
• Resignations
• Retirements
• Volunteer and extracurricular appointments

Schools affected include William Penn High School, George Read Middle School, Kathleen H. Wilbur Elementary, Southern Elementary, Pleasantville Elementary, New Castle Elementary, John G. Leach School, and others.

Financial Matters

The most significant financial recommendation is the proposed $26,961,477 award of John G. Leach School construction contracts.

Major contract awards include:

• Site Work — Kent Construction Co.
• Concrete — Mumford & Miller Concrete
• Masonry — L. Wilson Masonry
• Structural Steel — Mid Atlantic Steel
• Mechanical — Merit Mechanical
• Plumbing — Diamond Mechanical
• Roofing — Farrell Roofing
• Glass and Glazing — Malvern Glass
• Kitchen Equipment — 11400, LLC
• Building Management Systems — Modern Controls
• Structured Cabling — ThinkSecureNet
• Fire Protection — Bear Industries
• Special Systems — A3 Communications

The recommendation also rejects selected bid packages, calls for rebidding landscaping and waterproofing work, and postpones numerous optional alternates until additional capital funding becomes available.

The Budget Variance Report provides the Board with current revenue and expenditure performance through November 2025, including state revenue, transportation funding, local property tax receipts, and other operating revenues used to support district programs.

Additional financial items include food service smallwares purchasing and continued oversight of security improvement projects.

Policies, Ordinances, Resolutions, and Governance

The January meeting is primarily operational rather than policy-focused.

Governance actions include:

• Approval of the agenda.
• Approval of prior Board meeting minutes.
• Approval of consent agenda recommendations.
• Board association updates from DSBA, CSOA, and NSBA.
• Formal consideration of construction contract awards.

No major policy revisions or ordinance-style governance changes are highlighted within the readable packet materials.

Reports, Presentations, and Informational Updates

The Board will receive updates from several functional areas.

Operations and Finance staff present the monthly Budget Variance Report.

Facilities staff provide construction and capital improvement updates.

Association reports summarize activity involving Delaware School Boards Association, Chief School Officers Association, and National School Boards Association.

Education reports include school choice activity and planning for future educational travel.

Together these reports provide Board members with operational information needed to oversee district finances, facilities, enrollment, and governance.

Personnel, Appointments, and Organizational Matters

Personnel recommendations represent one of the largest recurring sections of the packet.

The January report includes new teachers in elementary education and special education, paraeducator appointments, transportation staff additions, custodial hires, secretary appointments, and extracurricular coaching assignments.

The Board is also asked to acknowledge resignations, retirements, internal transfers, changes in transportation staffing hours, and various support personnel assignments.

Volunteer coaches and extracurricular personnel are presented separately through the EPER report.

Projects, Facilities, Infrastructure, and Operations

Facility improvements remain a major district priority.

Important operational projects include:

• John G. Leach School construction.
• William Penn High School security upgrades.
• Ongoing major capital construction oversight.
• Building management systems.
• Structured cabling.
• Fire protection.
• Mechanical and plumbing work.
• Kitchen equipment procurement.
• Site development.

These projects support long-term educational infrastructure while addressing safety, modernization, and operational efficiency.

Public Hearings and Opportunities for Community Input

The meeting includes a public comment period allowing residents to address the Board before action on district business.

The regular session begins at 7:00 PM on January 13, 2026, at the William Penn High School Innovation Center, with livestream viewing available through the district's YouTube channel.

No separate public hearings are identified within the readable packet.

Community Impact

Students and families are directly affected by ongoing investment in school facilities, enhanced campus security, educational travel opportunities, and staffing decisions supporting classroom instruction.

Taxpayers have an interest in the nearly $27 million construction recommendation and continued monitoring of district revenues, expenditures, and capital funding.

Employees are affected through hiring, promotions, transfers, coaching appointments, resignations, and retirements documented in the personnel reports.

Neighborhoods served by John G. Leach School and William Penn High School may experience the most visible impacts from ongoing construction and facility improvements.

Questions Community Members May Want to Ask

1. How will the John G. Leach School project remain within its overall budget?
2. When will deferred construction alternates return for Board consideration?
3. What additional funding sources are being pursued for deferred project elements?
4. What improvements are included in the William Penn security upgrade project?
5. How is the district managing construction timelines while minimizing disruption to students?
6. What trends are reflected in the November budget variance report?
7. Are staffing levels sufficient to meet current student enrollment needs?
8. What educational objectives support the Iceland field trip?
9. When will landscaping and waterproofing contracts be rebid?
10. How will the Board continue reporting progress on major capital projects?

Important Dates, Deadlines, and Next Steps

• January 13, 2026: Board considers approval of consent agenda and major construction contracts.
• Future Board meetings: Continued review of major capital construction progress.
• Future procurement: Landscaping and waterproofing contracts expected to be rebid.
• Future funding decisions: Deferred construction alternates may return once additional funding is identified.
• June 22–29, 2027: Proposed William Penn High School educational trip to Iceland.

Key Takeaways

• The Board will consider approximately $26.96 million in John G. Leach School construction contracts.
• Ninety-seven bidders participated in the major construction procurement.
• Several optional construction features are deferred pending future funding.
• Landscaping and waterproofing contracts will require rebidding.
• William Penn High School security improvements remain an active district priority.
• Budget monitoring continues through the November 2025 variance report.
• Personnel recommendations include hiring, transfers, resignations, retirements, and extracurricular appointments.
• School choice activity remains limited during this reporting period.
• The Board will consider approval of a 2027 Iceland educational trip.
• Public comment remains available before Board action.

Official Sources

• Meeting source: https://colonialschooldistrict-org.community.diligentoneplatform.com/Portal/MeetingInformation.aspx?Org=Cal&id=467
• Meeting listing: https://colonialschooldistrict-org.community.diligentoneplatform.com/Portal/
• Public body website: https://www.colonialschooldistrict.org/board-of-education
• Meeting video: https://www.youtube.com/channel/UCwn6z9IPhzSu0qjZKzcXUHw/streams
• Video channel: https://www.youtube.com/channel/UCwn6z9IPhzSu0qjZKzcXUHw

About the Public Body

• Name: Colonial School District
• Organization type: school-district
• Government body: school-boards
• Location: New Castle, delaware
• County: New Castle
• Provider: diligent

Keywords

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